Job Summary
We are seeking a highly organized and proactive Senior Administrative Assistant to join our dynamic team. This vital role involves providing comprehensive administrative support across multiple departments, ensuring smooth office operations, and enhancing overall productivity. The ideal candidate will demonstrate exceptional communication skills, technical proficiency, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced environment and are passionate about delivering outstanding customer service, this opportunity is perfect for you!
Duties
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Coordinate calendar management and scheduling for executives and team members, ensuring optimal time utilization.
- Handle data entry, maintain accurate filing systems, and update spreadsheets using Microsoft Office and Google Workspace tools.
- Support office management tasks such as ordering supplies, organizing files, and overseeing office equipment maintenance.
- Assist with bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
- Provide exceptional customer support by addressing inquiries via phone or email promptly and professionally.
- Perform clerical duties such as proofreading documents, preparing Word processing materials, and managing client communication records.
Skills
- Proficiency in Google Workspace applications for document creation and collaboration.
- Strong organizational skills with the ability to prioritize tasks effectively in a busy office setting.
- Excellent communication skills in both English and bilingual capabilities to serve diverse clients and team members.
- Technical proficiency with office management software and data entry tools.
- Experience with multi-line phone systems, calendar management, and front desk responsibilities in a professional environment.
- Demonstrated ability to handle confidential information with discretion while maintaining high accuracy in data entry and proofreading tasks.
- Knowledge of office procedures such as filing systems, customer service protocols, and time management strategies to maximize productivity.
Join us as a Senior Administrative Assistant to play a key role in supporting our organization’s success! We value energetic professionals who are eager to contribute their skills in a collaborative environment while enjoying opportunities for growth and development.
Pay: $16.00 - $20.00 per hour
Benefits:
- Employee discount
- Flexible schedule
Experience:
- Front desk: 2 years (Preferred)
Language:
Work Location: In person
