Job Overview
We are seeking a dynamic and highly organized Office Support Assistant to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring smooth daily operations within a busy office environment. Your proactive approach, excellent communication skills, and attention to detail will help foster a welcoming atmosphere while supporting administrative functions. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, efficient workplace.
Duties
- Greet visitors and clients warmly at the front desk, providing exceptional customer service and assistance
- Manage multi-line phone systems, directing calls promptly and professionally using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and deliveries
- Perform data entry tasks with accuracy using Microsoft Office applications and Google Workspace tools
- Maintain organized filing systems both physically and electronically, ensuring confidentiality of sensitive information
- Assist with calendar management and scheduling appointments for staff or executives
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
- Provide general clerical support such as photocopying, proofreading documents, and preparing reports
- Coordinate office supplies inventory and place orders as needed to ensure smooth operations
- Offer personal assistant support to team members by managing schedules and handling administrative requests
Requirements
- Proven experience in an office environment with strong clerical skills and customer service background
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong written and verbal communication skills; bilingual abilities are a plus
- Demonstrated ability to handle confidential information discreetly and professionally
- Experience managing multi-line phone systems and providing exceptional phone etiquette
- Computer literacy with solid data entry skills and attention to detail
- Previous experience in office management or administrative roles preferred
- Ability to multitask efficiently in a fast-paced environment while maintaining a positive attitude
Join us as an Office Support Assistant where your enthusiasm, organizational prowess, and dedication will make a meaningful impact every day! We value energetic professionals eager to grow their administrative expertise in a supportive setting.
Pay: From $18.00 per hour
Benefits:
Work Location: In person
