Overview
We are seeking a dynamic and highly organized Staff Assistant I to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional administrative support, and maintaining an efficient work environment. As a key member of our administrative team, you will handle a variety of clerical duties, manage communication channels, and assist with office management tasks. If you thrive in a fast-paced setting, possess excellent organizational skills, and enjoy supporting teams to achieve their best, this opportunity is perfect for you! This position is paid and offers a chance to develop valuable skills in office administration and customer support.
Responsibilities
- Serve as the front desk ambassador by greeting visitors, managing multi-line phone systems, and directing calls with professional phone etiquette
- Maintain organized filing systems, manage calendars, and coordinate appointments using Microsoft Office and Google Workspace tools
- Perform data entry and bookkeeping tasks using QuickBooks to ensure accurate financial records and transactions
- Support office management activities including supply inventory, document proofreading, and preparing correspondence
- Provide exceptional customer service by assisting clients or visitors with inquiries and support needs
- Manage incoming emails and correspondence, ensuring timely responses and follow-up actions
- Assist with personal assistant duties such as calendar management, scheduling meetings, and organizing events or travel arrangements
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Strong computer literacy with excellent typing speed and data entry accuracy
- Experience with QuickBooks for bookkeeping and financial recordkeeping
- Bilingual abilities are a plus to effectively communicate with diverse clients or team members
- Exceptional organizational skills with keen attention to detail for proofreading and filing tasks
- Excellent phone etiquette combined with experience managing multi-line phone systems
- Demonstrated office management skills including calendar coordination, office supply oversight, and clerical experience
- Strong time management skills to prioritize tasks efficiently in a busy environment
- Personal assistant experience or administrative background preferred to support executive or team needs
Join us to be part of an energetic team that values proactive support, clear communication, and efficient office operations. We’re committed to fostering a positive work environment where your organizational talents can shine!
Pay: From $17.00 per hour
Work Location: In person
