A boutique, high-volume legal firm is seeking a highly organized and proactive Office Operations Manager to oversee day-to-day administrative operations and support leadership. This role serves as the operational backbone of the office — ensuring that scheduling, billing support, vendor coordination, and internal workflows run smoothly and efficiently. The firm operates with strong systems and a fast-paced environment, making this an ideal opportunity for someone who thrives on organization, execution, and keeping things moving.
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Oversee daily office operations, including scheduling, logistics, and coordination
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Manage calendars, confirmations, reminders, and internal scheduling needs
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Support billing and administrative workflows (invoicing assistance, payment follow-ups, vendor bills, basic reporting)
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Handle basic banking tasks (deposits, check runs, pickups/drop-offs)
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Coordinate mailing and shipping, including certified mail, postage, and tracking
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Manage vendors, office maintenance, supplies, and inventory
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Maintain trackers, checklists, and follow-ups to ensure nothing falls through the cracks
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Coordinate internal meetings (Zoom links, agendas, and action items)
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Support leadership by organizing priorities and ensuring efficient execution
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Handle general operational and administrative needs in a fast-paced office
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2+ years of experience in office operations, administration, or executive support
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Strong attention to detail with excellent follow-through
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Highly organized with the ability to manage multiple priorities
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Clear and professional communication skills
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Proficiency in Microsoft Office (Outlook, Word, Excel) and basic tech tools (PDFs, scanning, etc.)
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Ability to work independently and adapt to shifting priorities
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Experience in a law firm is preferred but not required
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Familiarity with billing, invoicing, or administrative finance tasks
