Job Overview
We are seeking a dynamic and highly organized Scheduling Specialist/Office Manager to oversee daily office operations, coordinate appointments, and manage administrative functions with enthusiasm and precision. This vital role ensures smooth scheduling workflows, effective team management, and seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and bring a proactive approach to office management. This paid position offers an exciting opportunity to contribute to a vibrant team while honing your skills in office coordination, vendor relations, and administrative leadership.
Responsibilities
- Manage and coordinate all scheduling activities, including appointments, meetings, and events, ensuring optimal use of time and resources.
- Supervise office staff and support team members through training, development, and performance oversight to foster a collaborative work environment.
- Oversee vendor relationships by coordinating service appointments, managing contracts, and ensuring timely delivery of supplies and services.
- Handle comprehensive office management tasks such as filing, record keeping, bookkeeping, and maintaining organized documentation systems.
- Utilize QuickBooks , budgeting support, and financial record reconciliation to ensure accurate financial operations.
- Manage front desk operations including multi-line phone systems, greeting visitors with professional phone etiquette, and maintaining a welcoming environment.
- Coordinate human resources activities such as onboarding new employees, managing schedules for training & development sessions, and supporting team communication efforts.
Skills
- Proven experience in office management or administrative roles with strong organizational capabilities.
- Skilled in schedule management tools and calendar coordination to optimize daily workflows.
- Demonstrated ability in event planning for meetings, trainings, or company functions.
- Experience supervising teams with excellent leadership qualities and communication skills.
- Proficiency in QuickBooks for payroll processing and financial recordkeeping; familiarity with bookkeeping practices.
- Strong vendor management skills including negotiating contracts and maintaining professional relationships.
- Knowledge of human resources procedures such as onboarding, training & development programs, and employee engagement strategies.
- Exceptional clerical skills including filing systems, data entry accuracy, and front desk responsibilities.
- Ability to handle multi-line phone systems with professionalism while maintaining excellent phone etiquette.
- Familiarity with medical office management or similar environments is a plus but not required. Join us to be the heartbeat of our office operations—driving efficiency, supporting our team’s success, and creating an organized workspace where everyone can thrive!
Pay: From $46,000.00 per year
Benefits:
Work Location: In person
