Job Title: Business Office Specialist Exemption Status: Nonexempt
Reports to: Chief Financial Officer Pay Grade/Days: CP 6/202 Days
Department: Business Office Date Revised: June 2026
PRIMARY PURPOSE:
Under general supervision, perform bookkeeping and maintain district financial records. Assist with the procurement of material and equipment for the district and follow established purchasing procedures to process purchase orders.
QUALIFICATIONS:
Education/Certification
- High School Diploma or GED
- TASBO Certification preferred
Special Knowledge/Skills
- Knowledge of accounting principles.
- Ability to work with numbers in an accurate and rapid manner to meet established deadlines.
- Proficiency skills in typing, keyboarding, 10-key numerical data entry, and file maintenance.
- Ability to use software to develop spreadsheets, databases, and do word processing.
- Effective communication and interpersonal skills.
Experience:
- Three (3) years of clerical and accounting experience.
MAJOR RESPONSIBILITIES AND DUTIES
Purchasing
1. Process purchase orders as directed and in accordance with established procedures.
2. Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintain
accounts.
3. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues
as directed.
4. Detect and resolve problems with incorrect orders, invoices, and shipments.
5. Oversee repair of all district-owned vehicles and preventative maintenance. Ensure vehicle repair requests and work
orders are prioritized and processed in a timely manner. Contract for outside services that cannot be performed in the
shop.
Accounting
1. Maintain complete and systemic records of assigned district financial transactions.
2. Compute and record cash receipt summaries.
3. Balance bank statements and work with bank officials to resolve discrepancies in account records.
4. Transfer funds between accounts as directed by the chief financial officer.
5. Examine general ledger transactions for accuracy; inform the chief financial officer of any discrepancies.
6. Compile, maintain, and file all reports, records, and other documents as required.
7. Maintain confidentiality.
8. Follow district safety protocols and emergency procedures.
Clerical
1. Prepare and maintain vendor database and bidder lists.
2. Prepare correspondence forms, manuals, reports, and purchase orders using personal computer.
3. Compile, maintain, and file all reports, and other documents as required.
Supervisory Responsibilities
None
Mental Demands/Physical Demands/Environmental Factors
- Tools/Equipment Used: Standard office equipment including personal computers and peripherals
- Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting
- Motion: Frequent walking; regular grasping/squeezing, wrist flexion/extension, and teaching; regular driving
- Lifting: Regular light lifting and carrying (less than 15 pounds)
- Environment: Work inside and outside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold
temperatures, dust, noise, vibration; exposure to chemical hazards; work around vehicles and machinery with moving parts;
regularly work irregular hours; occasional prolonged hours; frequent districtwide travel; occasional statewide travel
- Mental Demands: Maintain emotional control under stress
**This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. **
Primary Location: Administration Office
Salary Range: See Venus ISD Compensation Plan
Shift Type: Full Time (Venus ISD is on a 4-day workweek)
