Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a smooth and professional experience. Your proactive approach, excellent communication skills, and ability to manage multiple tasks efficiently will contribute significantly to our office operations. This paid position offers an exciting opportunity to develop your administrative and customer service skills in a dynamic environment.
Front Desk & Office Operations
- Serve as the primary point of contact at the front desk during afternoon hours
- Greet and direct visitors, volunteers, and deliveries in a professional and friendly manner
- Answer, screen, and route incoming phone calls; take and relay messages promptly
- Manage the office cell phone kept at the front desk; coordinate any device needs or replacements
Inventory & Supply Management
- Oversee and organize the inventory closet; maintain accurate records of supplies on hand
- Ensure the Warwick office is fully stocked with office and kitchen supplies at all times
- Receive supply requests from campaign staff, obtain required approvals, and manage the ordering and fulfillment process
- Track and reconcile orders against deliveries
Vendor & Facilities Coordination
- Ensure maintenance vendors are invoiced and paid in a timely manner
- Serve as the point of contact for routine facility needs; escalate issues appropriately
- Coordinate scheduling for any on-site service visits
Keys & Vehicle Management
- Manage distribution and return of office keys; maintain a key log
- Oversee on-site campaign van: Help to coordinate drivers, flag any maintenance needs
Staff & Campaign Support
- Provide general administrative support to campaign staff as needed
- Assist with volunteer check-in
- Support scheduling of shared resources such as conference rooms or vehicles
- Perform data entry into campaign systems or databases as directed
- Assist with filing, document organization, and maintaining a tidy front-office environment
- Sort, distribute, and prepare outgoing mail and correspondence
- Assist with office events, activities, and special projects that support the campaign team
Skills & Qualifications
Required
- Basic Microsoft application (intermediate) Word & Exel
- Google Suite (intermediate) Google Drive, Calendar, etc.
- Reliable and punctual — consistent Monday–Friday availability from 2:00–7:00 PM
- Strong interpersonal and communication skills; comfortable interacting with a wide range of people
- Organized and detail-oriented, with the ability to juggle multiple tasks without dropping the ball
- Comfortable handling basic procurement tasks: placing orders, tracking deliveries, managing approvals
- Proficient with basic office technology: email, phone systems, and standard computer applications
- Trustworthy and discreet; will handle access to keys, office assets, and campaign materials
- Positive, team-player attitude — willing to pitch in wherever needed
Preferred
- Prior experience in a receptionist, administrative assistant, or office coordinator role
- Familiarity with campaign, nonprofit, or political office environments
- Experience with inventory or supply management
- Comfortable managing shared vehicles or fleet logistics
- Basic data entry experience
What We Offer
- A dynamic, fast-paced campaign environment where every day matters
- The opportunity to be an essential part of a dedicated team
- Hands-on experience in campaign operations and administration
- Competitive part-time compensation
Pay: $16.00 - $20.00 per hour
Work Location: In person
