Overview
Award-winning Sonoma County contractor is seeking an experienced Administrative Assistant to join our Petaluma-based team.
This is a key, highly visible position within our company. You will support day-to-day office and construction operations, handle critical documentation, and regularly interact with clients, vendors, and contractors. The right person helps keep projects moving and the office running smoothly.
We’re looking for someone who is organized, proactive, professional, and comfortable managing multiple priorities. You should be confident using Microsoft Office and Google Docs, communicate clearly, and enjoy being part of a collaborative, long-standing team.
Key Responsibilities
- Answer phones and greet clients professionally
- Schedule appointments, meetings, and coordinate calendars
- Prepare correspondence, proposals, contracts, change orders and change order billings
- Organize and maintain electronic and paper files
- Track licenses, insurance certificates, and vendor information
- Support accounting and project staff as needed
- Assist with general office and administrative functions
Qualifications
- Construction office experience required
- Fluent in English and Spanish a plus
- Strong Microsoft Office and Google Docs skills
- Excellent written and verbal communication
- Highly organized with strong attention to detail
- Dependable, responsible, professional, good attitude and self-motivated
This is a full-time, long-term position for someone looking to grow with a respected local company.
Pay: $26.00 - $34.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
