Location: Anaheim, CA
Job Type: Full-time
Schedule: Monday through Friday
Salary: $60,000–$85,000 per year, depending on experience and qualifications
About Us
Armacorp, Inc. is a growing aerospace and defense distribution company specializing in aircraft parts, military components, hazardous materials, and export logistics.
As a small and growing company, every employee plays an important role in our success. We are looking for an experienced, highly organized, and detail-oriented Office Manager to support our accounting, human resources, compliance, and daily business operations.
This position is ideal for someone who enjoys taking ownership, improving processes, maintaining accurate records, and working closely with management in a growing organization.
We place a very high value on accuracy, accountability, and professionalism. The ideal candidate takes pride in producing accurate work, maintaining organized documentation, and completing tasks correctly and on time.
Key ResponsibilitiesAccounting & Bookkeeping
- Manage accounts payable and accounts receivable.
- Enter and process vendor bills, payments, and credits in QuickBooks.
- Review accounting records for accuracy and completeness.
- Maintain organized financial records and supporting documentation.
- Follow up on outstanding customer payments.
- Assist with account reconciliations and month-end administrative tasks.
- Communicate with customers and vendors regarding invoices, payments, and account information.
Human Resources Administration
- Maintain employee personnel files and HR records.
- Assist with employee onboarding and offboarding.
- Administer employee benefits and related paperwork.
- Assist with payroll administration and employee timekeeping.
- Maintain PTO, attendance, and other employee records.
- Coordinate required employee forms and internal documentation.
- Support management with general HR administration.
Compliance & Quality Documentation
- Maintain company compliance and regulatory documentation.
- Assist with AS9120 quality management system records.
- Help prepare for internal, customer, and third-party audits.
- Maintain business licenses, insurance certificates, permits, and regulatory records.
- Assist with Fire Department, CUPA, and other compliance-related documentation.
- Maintain customer and vendor qualification documents.
- Support management with corrective actions and document control.
Order & Shipping Documentation
- Prepare customer invoices, packing lists, Certificates of Origin, and other shipping-related documents.
- Verify customer purchase order requirements before shipment.
- Review order records and supporting documentation for accuracy.
- Coordinate with Contract Managers and the Shipping Department.
- Maintain organized shipment and customer documentation.
General Office Operations
- Complete customer credit applications and vendor registration forms.
- Maintain general office records and company files.
- Organize office files and shared documentation.
- Manage office supplies and general administrative needs.
- Assist management with reports, correspondence, and special projects.
- Help develop and improve internal procedures and workflows.
- Identify incomplete documentation and follow up until tasks are completed.
Required Qualifications
- At least 3 years of relevant experience in office management, accounting, bookkeeping, administration, or business operations.
- Hands-on experience with QuickBooks.
- Experience with Accounts Payable (AP) and Accounts Receivable (AR).
- Strong Microsoft Excel, Word, Outlook, and general computer skills.
- Excellent organizational and documentation skills.
- Strong written and verbal English communication skills.
- Exceptional attention to detail and accuracy.
- Ability to manage multiple responsibilities and changing priorities.
- Ability to work independently and follow tasks through completion.
- Professional, dependable, and proactive work style.
- Must be legally authorized to work in the United States.
Preferred Qualifications
- Experience in aerospace, defense, manufacturing, logistics, or distribution.
- Experience with QuickBooks Desktop.
- Human resources administration or payroll support experience.
- Experience with AS9100, AS9120, ISO, or another quality management system.
- Experience with shipping, export, or customer order documentation.
- Experience preparing Certificates of Origin and commercial shipping documents.
- Korean language ability is a plus, but not required.
What We Are Looking For
The successful candidate will be someone who:
- Is extremely organized and detail-oriented.
- Takes ownership of assigned responsibilities.
- Checks work carefully before completion.
- Follows up consistently and does not leave tasks unfinished.
- Handles confidential information professionally.
- Communicates clearly with coworkers, customers, and vendors.
- Enjoys improving processes and creating organized systems.
- Is comfortable working in a small-company environment.
- Wants to grow with the company over the long term.
Benefits
- Medical Insurance
- 401(k) with Company Match
- Paid Time Off (PTO)
- Paid Holidays
- Monday–Friday Schedule
- Long-term Career Growth Opportunities
Physical & Work Environment
- Primarily an office-based position.
- Regular use of computers, phones, scanners, and standard office equipment.
- Occasional walking between the office and warehouse areas.
- Ability to sit or stand for extended periods as needed.
Why Join Armacorp?
At Armacorp, your work will have a direct impact on the organization. This is not a narrowly defined administrative position. The Office Manager will become a key member of the company and help support accounting, HR, compliance, documentation, and operational growth.
As the company continues to expand, the right person will have opportunities to take on greater responsibility, improve company processes, and build a long-term career with us.
Employment is contingent upon successful completion of a background check and verification of employment eligibility.
Pay: $60,000.00 - $85,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
