Caribbean Regenerative Community Development, Inc. (CRCD) is a science-based nonprofit organization dedicated to advancing regenerative development, conservation, and community resilience across Puerto Rico. Through interdisciplinary programs in agroforestry, ecological restoration, and climate resilience, CRCD works with communities, landowners, and institutional partners to implement solutions grounded in science, compliance, and measurable outcomes.
Job Summary
We are seeking a proactive and detail-oriented Accounting Assistant to to support financial operations, grants management, compliance, and administrative systems across multiple projects. This position combines technical financial responsibilities with day-to-day administrative and operational support, playing a critical role in maintaining organizational efficiency and compliance.
Duties
- Manage financial operations including budgeting, purchasing, reconciliations, and expense tracking
- Perform data entry and bookkeeping tasks (invoices, payments, expense reports) using accounting systems such as QuickBooks
- Conduct monthly bank reconciliations and maintain accurate financial records and ledgers
- Track grant funds and ensure compliance with federal requirements (2 CFR 200 – Uniform Guidance)
- Support the development of federal and non-federal grant proposals, including budgets and budget narratives
- Assist in compliance across the grant lifecycle (pre-award, implementation, reporting, and closeout)
- Prepare financial reports, reimbursement requests (SF-270), and support financial reporting (SF-425)
- Process invoices, manage vendors, and support procurement and payment workflows
- Maintain organized financial, contractual, and administrative documentation systems
- Support audit preparation and ensure readiness for financial reviews (e.g., Single Audit)
- Manage inventory, equipment logs, and vehicle/fleet documentation
- Coordinate meetings, travel logistics, calendars, and general office operations
- Handle administrative and clerical tasks such as filing, proofreading, correspondence, and records management
- Provide internal support to staff and external partners, ensuring effective communication and responsiveness
- Draft administrative documents (letters, memos, reports) and support operational coordination across programs
Requirements
- Bachelor’s Degree in Business Administration (Accounting or Finance preferred)
- Minimum of 2 years of experience in accounting, administration, grants management, or office support roles
- Demonstrated knowledge of federal grant proposals, budgeting, and compliance requirements
- Familiarity with 2 CFR 200 (Uniform Guidance) and financial management standards
- Experience with bookkeeping and accounting systems (QuickBooks preferred)
- Strong computer skills (Microsoft 365, Excel, Word, Outlook; Google Workspace a plus)
- Excellent organizational skills with the ability to manage multiple priorities
- Strong attention to detail in data entry, proofreading, and financial tracking
- Excellent verbal and written communication skills in Spanish and English
- High level of integrity, confidentiality, and accountability
Additional Qualifications (Preferred)
- Experience in office management, clerical work, or administrative support
- Experience supporting grant-funded or nonprofit organizations
- Familiarity with customer service and professional communication (phone, email, stakeholders)
- Experience managing calendars, coordinating meetings, and supporting team operations
Additional Requirements
- Availability to travel within Puerto Rico and work in field conditions (rural, mountainous, or coastal areas)
- Availability to work extended hours, weekends, or holidays as needed
- Valid Puerto Rico driver’s license and ability to operate organizational vehicles
Pay: $18.00 - $22.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Parental leave
Work Location: In person
