Job Summary
The Accounting Assistant will support our client services team by completing end-to-end payroll processing for small business clients, preparing local meal tax & sales tax filings, and performing accurate daily financial data entry into QuickBooks and payroll systems. This role focuses on repetitive, detail-driven compliance work and serves as a foundational learning role for anyone pursuing a career in tax accounting.
Duties
1. Payroll Processing
Process bi-weekly & monthly payroll for restaurant, retail small business clients; verify timesheets, calculate wages, overtime, tax withholdings (FICA, FUTA, SUTA); maintain employee payroll records, assist with quarterly payroll tax filings (Form 941).
2. Meal Tax & Local Sales Tax Compliance
Collect client sales data, prepare monthly/quarterly Massachusetts meal tax returns, reconcile taxable food service revenue, track tax payment deadlines, follow up with clients for missing revenue records.
3. Financial Data Entry & Bookkeeping Support
Input client bank transactions, invoices, receipts, and check records into Sage 50; categorize business expenses (contractor labor, equipment, rent, operating costs); reconcile bank and credit card statements, maintain organized digital client file folders.
4. Client Document Follow-Up
Send routine follow-up emails to clients to collect missing receipts, payroll logs, tax documentation; maintain clear written records of all communications.
5. General Accounting Admin
File tax forms, scan & archive financial paperwork, assist senior accountants with year-end 1099/W-2 preparation, complete ad-hoc accounting support tasks as assigned.
Required Qualifications
- Completed Associate’s Degree (2-year college program) in Accounting, Finance, or Business Administration
- Bilingual proficiency: fluent in Cantonese
- Basic understanding of fundamental accounting concepts, debits & credits, general ledger
- Solid basic computer skills: Microsoft Office Suite (Excel, Word)
Join us to be part of a vibrant team where your contributions directly impact our success! We value energetic professionals who are eager to grow their skills while delivering top-notch support across all office functions.
Pay: From $15.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Work Location: In person
