A/P CLAIMS COORDINATOR - County Auditor

Tarrant County, TX -
Tarrant County, TX

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Job Details

Full-time

Qualifications

High school diploma or GED

Full Job Description

Summary

The Accounts Payable Claims Coordinator will be responsible for assisting with the daily functions of the Auditor’s Office. These duties include invoice processing, account reconciliation, and vendor communication.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Reviews invoices to ensure they contain appropriate information to process in a timely manner.
Reconciles major accounts, which includes detailed spreadsheet preparation.
Reviews exception reports for potential problems and works closely with vendors, buyers, departments, etc. to seek resolutions.
Monitors vendor statements to ensure receipt of invoices and timely payments. Resolves any outstanding balances.
Reviews write-ups from audit and resolves problems in relation to addresses, prices, bids, court orders, quantities, etc.
Assists in creating procedural documentation for different invoice processes.
Trains, assists, interacts and communicates with remote entry sites regarding document information, County policies, and use of the Accounts Payable entry system.
Completes special projects as needed.
Reviews Purchase Order Status reports for funds that can be unencumbered.
Reviews Negative Balance Report each month and resolves any problems, which may include writing letters to vendors requesting appropriate refund checks.
Performs other duties as assigned.

Knowledge, Skills, & Abilities:

Excellent professional customer service and communication skills, both verbal and written.
Ability to work in a fast-paced environment.
Must be able to stay organized and know how to prioritize the workload.
Ability to work independently and as part of a team.
Competency with computers and Microsoft Office 365 Suite.
Ability to learn and operate basic AP functions in an ERP
Knowledge of departmental work procedures and processes.
Effective interpersonal skills.

Minimum Requirements

High School Diploma or equivalent.
Four (4) years of business experience. An earned associate or bachelor’s degree may be accepted in lieu of the required experience on a year-for-year basis

Preferred Requirements:

Spreadsheet and/or word processing software experience preferred.

Physical Demands and Work Environment & Other Requirements

While performing the duties of this position, the incumbent may be required to bend, hear, keyboard, sit, stand, talk, work alone and with others, and work overtime. Must be able to lift up to 25lbs.

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Summary

Essential Duties and Responsibilities

Minimum Requirements

Physical Demands and Work Environment & Other Requirements

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