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Office Manager

State of Wisconsin - Health Services
Madison, WI

Job Details

Full-time
$22.76 an hour

Benefits

Wellness program
Mileage reimbursement
Paid holidays
Flexible spending account
Pension plan
Work from home
Employee assistance program
Loan forgiveness

Qualifications

Office activity coordination
Data cleaning
Handling customer inquiries
Executive administrative support
Internal employee customer service
Microsoft Teams
Newsletters (communication methods)
Productivity software
Managing executive calendars
Data accuracy checks
Quality data entry

Full Job Description

Introduction

The Department of Health Services (DHS), Division of Public Health (DPH), is recruiting for an Office Manager to serve the Office of Health Informatics (OHI).

This is a re-announcement. If you previously applied, you won’t need to reapply.

OHI is responsible for managing public health data collection systems and infrastructure, analytic platforms, data management tools. OHI’s work supports state- and nation-wide public health surveillance, services, and programs. OHI is a large office consisting of four sections and about 160 staff members who serve DPH, DHS, and external partners’ health data and technology needs.

This position offers the option to work remotely up to 3 days per week and is headquartered in the 201 E. Washington Ave. office in downtown Madison. You must have access to both a private workspace and high-speed internet if working remotely. A greater in-office presence may be required periodically for meetings, events, training, onboarding, or other operational needs. This position will work Monday through Friday, daytime hours.

As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package, including:

3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.
Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.
Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
Several flex spending accounts: medical, dependent care, commuter, parking and High-Deductible Health Savings.
Well Wisconsin Wellness Program.
A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

Public Service Loan Forgiveness Program employer.

Position Summary

As the OHI Office Manager, you will perform a variety of office management duties to ensure the successful functioning of the office. Responsibilities will include, but are not limited to:

Providing excellent customer service to a variety of internal and external contacts.
Scheduling, facilitating, and hosting meetings.
Coordinating newsletters and other office-wide communications.
Assisting staff with budget and grant coordination as needed.
Supporting purchasing activities for the office, including purchasing office supplies, registering and paying for training or travel expenses, and reconciling invoices and purchase cards.
Coordinating OHI office space/facility management activities.
Coordinating human resources activities including onboarding and offboarding staff and candidate interviews.
Supporting office- and division-wide software licensing renewal and audit processes.
Performing executive assistant functions in support of the DPH Chief Data Officer.

Salary Information

The starting pay is $22.76 per hour, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former employees is based upon the rules that apply to compensation for the applicable transaction. This position is classified as Operations Program Associate and the pay schedule and range is 02/11.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

For positions that allow remote working flexibility, working outside of Wisconsin or in bordering cities will not be allowed except in extremely limited circumstances due to the need to report to an office location in Wisconsin on short notice.

Employees must have access to both a private workspace and secure high-speed internet for remote work option. Mileage reimbursement to the employee’s headquarter location is not provided. Remote work flexibility will be discussed in more detail during the interview process.

Qualifications

Minimally qualified applicants will have all of the following:

Experience providing customer service in a professional office setting.
Experience working with and supporting a broad variety of internal and external partners, customers, and leaders.
Experience coordinating complex leadership schedules and accommodating changing priorities.
Experience using computer software and programs such as Microsoft Office and Teams.
Experience reviewing and entering data and fixing errors or incomplete information.

Well-qualified applicants will also have one or more of the following:

Experience handling private or protected information or data.
Experience preparing and presenting information in a variety of formats (e.g., verbal briefings, presentations, trainings, written reports, etc.) to decision makers.
Experience coordinating recruitment related activities such as interview scheduling and onboarding and offboarding of staff.
Experience processing invoices, purchase orders, or other budget/fiscal tasks.

Your letter of qualifications is limited to two (2) pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

How To Apply

Applying is easy! Click “Apply for Job” to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information:

Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline.
You may want to save a copy of the job posting for referencing after the deadline.
Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
Please monitor your email for communications related to this position.
Current or former permanent, classified, state employees must complete the online application process to be considered.
If viewing through an external site, please apply directly at Wisc.Jobs.
For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact [email protected].

DHS is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

Deadline to Apply

The deadline to apply is July 1, 2026 at 11:59 pm.

Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.

Introduction

Position Summary

Salary Information

Job Details

Qualifications

How To Apply

Deadline to Apply

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