Grants Accountant (Billing)

Job Details

Description:

Position Title: Grants Accountant (Billing)

Supervisory Responsibilities: No

Budget Responsibilities: No

Reports To: Senior Accountant

FLSA Classification: Exempt (latest version 6.1.2026)

POSITION SUMMARY:

The Grants Accountant (Billing) plays a crucial role in the Finance Team, supporting the full lifecycle of

grant accounting and billing activities. This position is responsible for ensuring accurate financial

reporting, maintaining compliance with grant requirements, and supporting the month-end close

process.

This individual is tasked with backing combined accounting operations, general accounting, grant billing,

and accounts receivable responsibilities working in a fast-pasted, deadline-driven environment adhering

to a structured work setting. These duties include, but are not limited to, managing accounts

Receivable/Payable, making general ledger entries, creating invoices, and reviewing financial

transactions.

PRIMARY RESPONSIBILITIES:

Prepare and submit accurate, timely monthly and quarterly grant invoices in accordance with funding agreements Monitor grant expenditures and billable costs to ensure alignment with budgets and donor requirements
Track and reconcile billed vs. unbilled expenses
Follow up with grantors on outstanding payments
Record incoming payments, donations, and receipts in the accounting system (e.g., Sage)
Prepare and post journal entries, including month-end and accrual entries
Maintain and reconcile general ledger accounts
Support monthly and year-end close processes
Assist in preparing financial schedules and supporting documentation
Maintain accurate AR records and resolve discrepancies
Reconcile billing and payment activity to ensure data integrity
Ensure compliance with grant agreements, donor restrictions, and internal policies
Monitor budget-to-actuals for individual grants
Support grant closeout activities in collaboration with senior accounting staff
Maintain organized grant documentation and contract files
Assist with grant audits and annual financial statement audits

SECONDARY RESPONSIBILITIES:

Requirements:

EDUCATION, EXPERIENCE AND REQUIREMENTS:

Bachelor’s degree in accounting, Finance, or related field or experience working in a nonprofit
accounting environment
Strong computer and database management skills required
Experience working with, accounting software (Intacct) or other Programs
Excel proficiency and Microsoft Word required
Experience working with DocuWare and Bill.com, a plus

SKILLS AND ABILITIES:

Bilingual English/Spanish preferred but not required
Adept with computers, calculators, photocopiers, fax, and other office equipment
Organized, learn quickly, compiles, and analyzes data
Performs required tasks with appropriate level of technical knowledge
Exhibits patience, self-confidence, and ability to build rapport with others
Demonstrates strong customer orientation and diffuses situations with minimal disruption by
working cooperatively and finding common ground with others
Solid accounting knowledge is required, with a thorough understanding of accounting
principles and financial reporting. The ability to apply general accounting principles (GAAP) in
accounting practices is essential
Detail oriented, thorough, and accurate in all work including reconciliation, recording
transactions and proofreading
Able to prioritize, organize multiple projects, and multi-task to meet deadlines with effective
and efficient use of resources
Practices a strong code of ethics and integrity and fulfills obligations
Demonstrates sound judgment in all aspects of job responsibilities
Thrives in a fast-paced environment working independently and with a team

WORK ENVIRONMENT

Continuous sitting for prolonged periods, more than two consecutive hours in an 8-hour day
interspersed with mobility
Keyboard use of greater or equal to 80% of the workday
Ability to lift and move up to 10 lbs