Contract Only for now, Hiring for ASAP, however there is a potential for an FTE offer after 6 months (backfilling maternity leave for now).
Shift: M-F, 8am-5pm
Interviews: 1st round virtual, 2nd round in person
Parking: free parking onsite, contractors park at a lot offsite (adjacent to headquarters).
Background Check:
- JLL Standard through Accurate. Anduril Attestation role once background check is cleared. MVR may be required (using personal vehicle), will confirm at time of offer.
Candidate Skills:
- CMMS experience, self-motivated. People skills, client-facing role. More of a space planning coordinator role, ticket work (several hundred tickets/month). Heavy on the administrative tasks. Candidates who have previous experience with moves would do well in this role, good computer skills (Slack is primary form/platform). Anduril is a growing company and is very fast paced. While primarily a desk job, there is a decent amount of walking as it's on a large campus.
Moves Coordinator
What this job involves:
- We are seeking a strategic and detail-oriented Moves Coordinator to manage employee relocation logistics and workspace transitions within our corporate office environments. This role ensures seamless coordination of internal moves, optimal space utilization, and exceptional service delivery while partnering with multiple stakeholders across the organization. This position requires flexibility and adaptability as business needs and workplace configurations continuously evolve.
What your day-to-day will look like:
- Plan and execute internal employee relocations, including desk changes, department moves, and office reconfigurations with minimal business disruption
- Create detailed move schedules, timelines, and project plans coordinating across employees, IT teams, facilities, and external vendors
- Manage relationships with moving companies, furniture installers, and service providers, obtaining competitive quotes and overseeing work quality
- Serve as primary point of contact for employees during relocations, providing clear communication on packing requirements, move dates, and process expectations
- Collaborate with facilities teams on floor plans, workspace assignments, and seating charts to align with space utilization strategies and workplace standards
- Track and update office layouts, maintaining accurate and current documentation of all workspace configurations
- Coordinate with building management and security teams regarding move schedules, access requirements, and logistics
- Maintain comprehensive records of furniture, equipment, and technology assets being relocated, ensuring nothing is lost or misplaced
- Update and manage move databases, floor plans, and CMMS documentation with precision
- Create detailed move reports and document lessons learned to continuously improve processes
- Address and resolve issues during moves, including schedule conflicts, damaged items, and unforeseen logistics challenges
- Develop contingency plans to ensure business continuity and minimize operational impact
- Support employee onboarding and offboarding processes related to workspace assignments
- Manage procurement activities and vendor follow-up for move-related services and supplies
Required Qualifications:
- Required U.S. Citizenship (mandatory requirement)
- 1-2 years of experience in moves coordination, facilities management, workspace planning, or related field
- Strong written and verbal communication skills with ability to interact professionally across all organizational levels
- Advanced computer proficiency including:
- Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- CMMS (Computerized Maintenance Management Systems)
- Space planning and floor plan management software
- Database management tools
- Exceptional organizational skills and meticulous attention to detail
- Proven ability to manage multiple simultaneous projects and competing priorities
- Strong problem-solving skills with ability to develop creative solutions under pressure
- Demonstrated vendor management experience
- Ability to work independently with minimal supervision
- Valid driver's license with ability to travel to multiple sites within a 10-mile radius
- High school diploma or equivalent
Preferred Qualifications:
- Project management certification or formal training
- Experience coordinating corporate office moves or large-scale workplace reconfigurations
- Background in commercial property management or corporate real estate
- Familiarity with workplace strategy and space utilization best practices
- Experience with AutoCAD, Revit, or similar space planning applications
- Knowledge of office furniture systems and workplace ergonomics
- Previous experience in a corporate campus or multi-building environment
Pay: $30.00 - $33.00 per hour
Application Question(s):
- Experience working with CMMS (Computerized Maintenance Management Systems)
Experience:
- in moves coordination: 2 years (Preferred)
Work Location: In person
