Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of tasks with enthusiasm and professionalism. If you thrive in a fast-paced environment and enjoy helping others, this opportunity is perfect for you!
Duties
- Greet visitors, clients, and vendors warmly, providing outstanding customer service and maintaining a professional first impression
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently using proper phone etiquette
- Handle front desk operations including scheduling appointments, managing calendars, and coordinating meetings
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of all administrative records
- Utilize office management software such as Microsoft Office, Google Workspace, QuickBooks, and other tools to support daily tasks
- Assist with bookkeeping duties, including invoicing and basic financial recordkeeping
- Support office management activities by organizing supplies, maintaining cleanliness, and ensuring the office runs smoothly
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills
- Experience with multi-line phone systems and excellent phone etiquette
- Bilingual abilities are a plus to assist diverse clientele effectively
- Typing skills and attention to detail for proofreading and document accuracy
- Previous experience as a receptionist in medical or dental settings is advantageous but not required
- Exceptional customer service skills with a friendly demeanor and professional attitude
- Ability to manage time efficiently while handling multiple priorities in a fast-paced environment
Join us as we deliver exceptional service while supporting the efficient operation of our organization! This paid position offers an engaging work environment where your organizational talents and positive attitude will make a real difference every day.
Pay: $12.00 - $14.00 per hour
Work Location: In person
