Location: Seattle, WA 98101
Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM; Onsite at designated office locations
Compensation: $35.00 – $37.93 per hour
Position Summary:
We are seeking a proactive and detail-oriented Workplace Experience Coordinator to join our team in enhancing the in-office experience, fostering a collaborative and vibrant workplace culture. This full-time, onsite role involves orchestrating large-scale events, ensuring seamless daily operations, and supporting a welcoming environment for employees and visitors alike. The ideal candidate will excel in managing logistics, coordinating with cross-functional teams, and creating memorable experiences that promote engagement and productivity. This position offers an excellent opportunity for career development within a dynamic, fast-paced organization committed to building a positive, inclusive workplace community.
Key Responsibilities:
- Coordinate end-to-end logistics for large-scale team offsites, technical events, and codeathons in the Seattle office and beyond.
- Act as the primary onsite representative, providing a welcoming, organized, and high-quality experience for employees, visitors, and event attendees.
- Manage event schedules, invitations, attendee communications, and logistical details such as catering, office access, and technical setups.
- Collaborate with Executive Assistants, Facilities, IT, Security, and external vendors to ensure flawless event execution and operational efficiency.
- Oversee onsite catering logistics, including meal scheduling, dietary accommodations, vendor communication, and real-time adjustments.
- Coordinate offsite dining arrangements, restaurant reservations, private dinners, and payment processing, supporting multiple office locations.
- Reserve and prepare conference rooms and event spaces, handling layout configurations, technical equipment, and supplies to ensure readiness.
- Maintain event documentation, playbooks, and operational trackers to support ongoing events and continuous improvement efforts.
- Assist with managing event budgets by monitoring expenses, maintaining records, and processing receipts and invoices.
- Proactively identify operational challenges, resolve issues swiftly, and adapt to shifting priorities in a fast-paced environment.
- Foster a positive and inclusive workplace atmosphere by delivering exceptional customer service and building strong vendor and partner relationships.
Required Qualifications:
- High school diploma or GED; associate's or bachelor's degree preferred.
- Minimum of 2 years of experience in workplace operations, office coordination, facilities, hospitality, or event planning.
- Demonstrated ability to coordinate multiple operational workflows efficiently in a dynamic setting.
- Strong organizational, communication, and problem-solving skills with keen attention to detail.
- Proficiency with Google Workspace (especially Google Sheets), expense management, and relevant office software.
- Ability to collaborate effectively with employees, leadership, vendors, and cross-functional teams while exercising sound judgment.
- Passion for creating an inviting, engaging workplace and fostering a positive team environment.
- Proven track record of delivering excellent customer service and going above and beyond for colleagues.
- Positive, flexible, and team-oriented attitude, with a willingness to support wherever needed.
- Ability to lift and move items weighing 25 pounds or more regularly.
Preferred Skills & Experience:
- Experience working in startup environments or rapidly changing workplaces.
- Prior experience managing events or operational workflows in a corporate setting.
- Familiarity with office safety standards and technical event equipment setup.
- Strong vendor management and negotiation skills.
- Ability to adapt to evolving priorities and handle multiple projects with ease.
At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.
Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)
If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.
We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
Work authorization: At this time, we are unable to offer employment sponsorship.
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