Important Recruitment Information for this vacancy
Job Posting closes: Open Until Filled
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.
Agency Information
Kansas Department for Children and Families | www.dcf.ks.gov
Operations
Kansas City Region / Kansas City
About the Position
Who can apply: External
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday-Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation: $33,092.80 annually. Salary may be dependent upon the candidate’s qualifications and experience.
Employment Benefits
In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:
-
Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
-
Creation of and contribution to your personal KPERS defined Retirement benefit
-
9-10 paid, annual holidays
-
12 paid, annual vacation days
-
12 paid, annual sick days
-
1 paid Discretionary Day
-
Your personal life insurance policy equal to 150% of your starting salary
- This benefits package represents additional annual compensation.
Visit the Employee Benefits page for more information.
Position Summary & Responsibilities
The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!
Processing mail, receipting fee fund checks, back up for operation tasks involving both the fiscal and facility sides, and back up for purchasing.
View the full position description:
Qualifications
Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview. * Valid Driver’s License (must maintain valid driver’s license throughout employment).
One year of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
Preferred Qualifications: One year of professional experience in accounting and/or auditing.
Post-Offer, Pre-employment Requirements:
Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information
Please reference Job ID Number: 221554
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents* for this Application to be Complete
Upload these on the Careers - My Job Applications page
-
State of Kansas online application
-
Resume
-
Cover letter
-
Legible copy of valid driver’s license (if driver’s license is required)
-
Transcripts** (if educational requirements are listed for this position)
**If degree is a requirement listed, transcript must show proof of graduation or degree obtained. -
DD214 (if you are claiming Veteran’s Preference)
- Required documents must be uploaded by close date. Incomplete applications may not be considered.
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Full Position Description:
No. Each Task and Indicate Percent of Time
The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.
In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.
Purchasing: Responsible for preparing purchase requisitions within the SMART system and, when necessary, manually dispatching purchase orders. Diligently track deliveries to ensure accuracy of orders and input receipt information into the SMART system. All purchases are conducted in compliance with the DCF Procurement Manual. Furthermore, Ensure that the KC Region Ticket system is updated regarding all purchases, as stipulated by the KC Region Supply Request and Purchasing procedures.
Fee Fund: All funds received in the KC office, whether by mail or in person, get processed promptly using form ADM-3480. Meet lobby guests quickly to accept payments and issue detailed receipts. For mailed payments, generate a receipt and return it to the payer, and obtain money orders as necessary for client payments. Payments get secured in a designated locked location, with a cash transmittal completed at least weekly. Research paymentdetails using the DCF KS Cares and KAECSES mainframe systems, as wellas the Department of Administration Policy and Procedure manuals, and consult with local staff and supervisors as needed. Provide all payments and documentation to the Fiscal Manager for deposit and tracking. Respond promptly to inquiries from the central office, agency staff, and the general public.
Operations Back Up: Involves providing backup support for fiscal unit tasks, including backing up car rentals and hotel reservations by monitoring shared email accounts and coordinating with vendors. As an on-site contact for facilities, the position assists staff with state car coordination and access to the office safe, while compiling themonthly Secure ItemsReport. Additionally, it contributes to customer service delivery at the KC Service Center and assists with GMRT duties, such as responding to dock calls and notifying Facilities staff about deliveries. The individual may also drive state vehicles to repair services as needed, along with performing other assigned duties.
Mail Processing: The role entails receiving mail throughout the day from various sources, including the United States Postal Service, UPS, FedEx, and DCF Drop Boxes. Mail is opened as needed, processed, date stamped, sorted, and distributed to the appropriate Supervisor's mailbox. For unlabeled mail, the individual identifies the relevant program caseload manager through computer system research. Maintaining customer confidentiality and adhering to HIPAA procedures are essential. Theindividual prepares dailyoutgoing mail per United States Postal Service guidelines and completes daily detail reports for UPS shipments.
Additionally, certified and overnight express mail is prepared according to regional policies, with returned receipts routed as required. Weekly postage meter readings are conducted every Friday, and the meter is loaded as needed, with fiscal staff notified of transactions.
