Buddy V's property is looking for an experienced Sales Catering Manager to organize excellent events. You will be responsible for every aspect of an event.
The Sales Catering Manager must be well-organized and competent in vendor management. Communication skills and attention to detail will set apart the best among the candidates.
The goal is to organize unforgettable events that will ensure the entertainment of participants and facilitate the completion of business objectives.
They will work directly with the General Manager to organize and coordinate all facets of group sales, generating and cultivating sales leads, promoting the destination, building customer/client relationships and conducting site visits.
They will maintain client files, provide sales contracts, coordinate with Reservations to book group clients into our PMS systems and coordinate in-house reporting, and invoice management. Lastly, they will provide prospective client, booking leads and sell client information directly to the General Manager for purposes of revenue control and the management of group sales operations.
Responsibilities
- Understand requirements for each event
- Plan event with attention to financial and time constraints
- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
- Negotiate with vendors to achieve the most favorable terms
- Manage all event operations (preparing venue, invitations etc.)
- Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
- Oversee event happenings and act quickly to resolve problems
- Evaluate event’s success and submit reports
Requirements and skills
- Proven experience as event coordinator
- A proven track record of organizing successful events
- Proficient in MS Office
- Excellent vendor management skills
- Knowledge of basic recruitment practices
- Outstanding communication and negotiation ability
- Well-organized with multi-tasking skills
- Able to handle stress and remain calm
- Problem-solving ability
- Knowledge of Micros, Seven Rooms, Triple Seat & Opentable.
- Establishing and maintaining relationships with vendors and venues
- Planning event details and aspects, including seating, dining and guests
- Creating reliable financial reports and collecting payments on time
- Remaining under budget with all costs
- Managing events and addressing potential problems that may arise
- Planning for potential scenarios that could impact the integrity of the event
- Maintaining a working knowledge of the complex needs of a wide variety of events
Other Essential Qualities
- Communication and Interpersonal Skills: Sales Catering Manager are required to network with a wide variety of entities in the course of their job. Vendors and venues must be established, and an entire staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests expect.
- Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.
- Budgeting: Every event comes with a cost, and it’s the Event Coordinator’s job to keep those costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.
- Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.
Pay: From $65,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
