CAN BE COMBINED WITH WMS: ADMINISTRATIVE ASSISTANT POSITION CURRENTLY POSTED
TCCAPSA (Full Year) - CLASSIFICATION VII*
Master Agreement
TCCAPSA Benefits Summary - Full Year
Retirement Benefits
HOURLY RATE INCLUDES $0.75/hr premium.
General Summary:
The Administrative Assistant to the Middle School Principal works under the supervision of the Principal and performs a variety of administrative/clerical duties, which often requires independent judgment.
Duties and Responsibilities:
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Establishes, maintains and revises files and records.
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Opens, distributes or otherwise handles mail directed to principal.
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Greets and assists visitors, staff, and students. Answers telephone and arranges appointments/meeting schedules, and performs duties involving effective communications within the building and community.
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Maintains student roster; updates records for student accounting.
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Provides guidance to middle school administrative assistant staff.
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Coordinates after school use of facilities.
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Enrolls new students, enters student demographics, and maintains immunization and all other student records.
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Supervises the daily substitute teachers; makes sure they have schedules, paperwork, etc. filled out for their visit to site.
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Monitors and verifies accounting for building and individual teachers. Queries reports and budget information. Makes deposits for class field trips and fundraisers. Monitors petty cash.
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Greets students and public (answer questions, and direct them to their needs).
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Administers and records first aid to injured and ill students.
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Dispenses medication and maintains accurate records according to prescribed schedule.
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Prepares, processes and prints reports as requested.
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Coordinates meetings and agendas as requested.
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Compiles, processes and distributes student and staff handbook.
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Assists with lockdown and other emergency situations.
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Performs other duties as assigned.
Knowledge, Skills, Abilities Required:
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College degree and/or previous relevant work experience required.
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Advanced knowledge of computers and technology.
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Ability to type a minimum of 40 wpm accurately.
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Excellent organizational skills with emphasis on details and time management.
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Excellent public relations skills.
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Ability to deal with injuries.
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Knowledge of math and accounting principles.
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Analytical ability necessary to gather and interpret data.
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Demonstrates proficiency in spelling, grammar, and information technologies.
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Dependable, reliable, and protective of sensitive/confidential information.
Knowledge, Skills, and Abilities Preferred:
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CPR and first aid preferred.
Physical and Mental Requirements:
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Must be able to report on a regular and consistent basis.
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Maintain consistent and punctual attendance.
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Duties include frequent walking and physical activity, as well as use of hands and arms for signaling and light lifting/carrying. Must have the ability to move about the classroom/building and school property, including bending, pushing/pulling, lifting, twisting, climbing, stooping, or crouching to complete work-related tasks with and without students.
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The ability to listen and effectively orally communicate information and ideas to a diverse population.
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Ability to effectively discern information and formulate appropriate action(s).
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Ability to critically think and provide appropriate solutions.
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Ability to work effectively and efficiently.
Environmental Conditions:
Incumbents work in indoor environments with moderate to loud noise levels. Duties may be completed in cold and hot temperatures, including work on slippery and/or uneven surfaces. Work environment includes working around students, school equipment, and office equipment.
Work Schedules:
Must be available to report during the school year consistent with the district’s school year calendar.
Background Checks:
The individual selected for this position will be required to pass a criminal history background check.
