JOB TITLE: Construction Accountant
REPORTS TO: Assistant Controller
STATUS: Exempt
SUMMARY: Works directly with project teams to ensure client and subcontractor billings interfaced monthly on all active projects and projections completed and interfaced when due. Will work directly with Assistant Controller and CFO to ensure accurate and timely financial reporting through performing intercompany reconciliations, consistently meeting month end close deadlines, systematic follow up to resolve outstanding receivables and unapproved invoices as well as processing of account receivable and subcontractor payables.
KEY INTERFACES: Accounting and Project Management Teams for both Johansen Construction Company and Highmark Concrete Contractors LLC.
Essential Duties and Responsibilities:
Process and record accounts receivable deposits
Prepare and post small project and trucking accounts receivable invoices
Generate Retention billing as requested from Project Management Teams
Lead monthly Account Receivable meetings to direct and document collection efforts
Identify and document potential credit risks and notify management
Prepare monthly excise tax returns and quarterly and annual City B&O tax returns
Complete public contract compliance reconciliations and take lead on audit requests
Apply and renew city business licenses, contractor licenses, and other applicable licenses permits as required
Update and oversee changes in Sales and Use Tax rates in Vista Viewpoint
Confirms taxability on A/P invoices and is the "go to" resource to train project teams on properly identifying taxability and coding of A/P invoices
Monthly Reconciliation of intercompany receivables and payables
Monitor projection due dates and work with project managers to ensure their timely completion/interface
Review and oversee posting of Owner billings from Project Management Teams
Complete and review job cost transfers as requested by project teams
Post JC Progress Entries from Project Management Teams
Initiate and Oversee Subcontractor Billing entries into accounting system
Manage timely and accurate subcontractor payments based on compliance and payments terms
Prepare weekly subcontract payable check runs and track subcontractor payables held due to compliance issues
Vendor set up and monthly reporting of subcontractor/supplier payments within the WSDOT Diversity Management Compliance System for Johansen Construction
Track and respond to subcontractor prompt pay violations
Provide backup support for Accounts Payable Specialist including but not limited to:
- Accurate and timely weekly payroll processing
- Monthly Union Reporting and Union Audits
- Quarterly and Annual State and Federal Reporting
- Craft and Salaried Template Management for all rate changes
- Act as backup when payroll specialist is not available
Ensure timely expense reimbursement is entered as well as paid to all employees
Drives continuous improvement throughout the organization and is a proponent for positive change
Essential Job Qualifications
REQUIRED SKILLS:
Proficiency in MS Office Suite
Understanding of general ledger accounting and generally accepted accounting principles
Experience with Construction accounting to include G/L, A/R, P/R and Job Costing
Effective communication (both oral and written), organization and interpersonal skills
Strong work ethic and eagerness to produce high quality results
Ability to work independently, as well as part of a team
High level of professionalism and standards
PREFERRED SKILLS: Experience and proficiency in Viewpoint, HCSS Heavy Job, and GC Pay
EDUCATION AND EXPERIENCE: A college degree in a related field of study is preferred but not required for candidates with proven past work experience
PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and occasionally lift and carry objects up to 25 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.
LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with federal and state laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an "at-will" basis.
