Our Firm
We, Ressler & Tesh, are a busy personal injury law firm in Issaquah, WA. We are looking to hire a receptionist/administrative assistant to assist our attorneys and staff with our evolving business needs as our firm continues to grow.
About the Role
To be successful in this role you will need the following:
- High level of attention to detail
- Multitasking ability
- Driven, “can do” attitude is a must
- Ability to work in a team environment
This role will require you to open the office Monday to Friday. This position does not have a work from home option. Hours will be Monday to Friday, 8:30am to 5:00pm, with a lunch break. If you are unable to commit to this time and location, please do not apply.
Job duties for this position are outlined below. Note: This is a general description and not intended to include all tasks related to this position:
- Answer incoming phone calls and transfer to attorney or staff accordingly;
- Review and manage deadlines/events on firm calendar;
- Assign client copy/postage codes for assisting with tracking client costs;
- Copy and/or scanning projects including OCR discovery production and records;
- Conference room setup and breakdown as necessary;
- Occasional errands (picking up firm lunches, post office/UPS/FedEx, bank runs, etc.);
- Create potential new client folders and assist firm administrator in closing prior client files;
- Manage the closed cases list;
- Update client contact information using our online case management software, CasePeer, as needed/directed;
- Download, rename, save and distribute incoming electronic faxes;
- Assist firm administrator with projects/tasks as directed;
- Complete intakes for potential new clients;
- Work directly with new clients to gather information needed for the staff and attorneys;
- Drafting documents for the staff and attorneys;
- Greet all vendors, guests and clients;
- Make coffee, and keep the kitchenette and all common areas clean daily;
- Open, date stamp, scan, save and distribute mail daily;
- Order and keep inventory of supplies;
Skills/Requirements
- Proven work experience as a receptionist, front office representative, administrative/legal assistant or similar role;
- Proficiency with Microsoft Office;
- Proficiency with office equipment (i.e. printers, multi-line phone, scanners, etc.);
- Professional attitude and appearance;
- Solid written and verbal communication skills;
- Ability to be resourceful and proactive;
- Excellent organizational skills;
- Multitasking and time-management skills, with the ability to prioritize tasks;
- Punctual, reliable, honest, and dependable;
- Team-player mentality.
Benefits Note: this is a general description and final benefits will be offered and discussed if the position is offered.
- Guaranteed yearly bonuses
- Employer paid health/dental/vision insurance
- 401k eligibility after 1 year of service
- 401k match
- Profit Sharing
- Pension Plan
- Paid time off
- Paid holidays
- Firm events
- Free parking
How to Apply
NOTE: We handle cases that have highly sensitive content/material. Applicant must be willing to sign a confidentiality agreement.
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Do you have any problem with working on-site daily?
Experience:
- Microsoft Office: 2 years (Preferred)
- receptionist: 1 year (Preferred)
Ability to Relocate:
- Issaquah, WA 98027: Relocate before starting work (Required)
Work Location: In person
