Position Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support operations within a government contracting environment. This role provides essential administrative and clerical support to ensure compliance with federal regulations, contract requirements, and internal policies.
The ideal candidate will be comfortable managing multiple priorities in a fast-paced, deadline-driven environment while maintaining a high level of accuracy and professionalism.
For quicker consideration apply here: https://jobs.gem.com/caelumresearch/am9icG9zdDo5PaDLRpurd9m_2UA6QZLt
Work Schedule: Hybrid (4 days in-office, 1 remote; subject to change)
Key Responsibilities
- Provide administrative support to executives, managers, and project teams
- Manage correspondence, including emails, phone calls, and government-related communications
- Coordinate schedules, meetings, and travel arrangements
- Order office supplies and manage inventory levels
- Assist with procurement, invoicing, and expense tracking
- Prepare, review, and maintain contract-related documentation and reports
- Support compliance tracking in alignment with federal regulations (e.g., FAR, DFARS)
- Maintain organized filing systems for contracts, records, and sensitive documents
- Assist with proposal development (formatting, compiling, and proofreading)
- Ensure proper handling and safeguarding of Controlled Unclassified Information (CUI)
- Maintain confidentiality when working with sensitive or proprietary information
- Provide front desk and general office support as needed
Qualifications
- High school diploma required; Associate’s or Bachelor’s degree preferred
- 2+ years of administrative experience (government contracting experience preferred)
- Proficiency in Microsoft 365 Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint)
- Familiarity with government contracting processes and tools (FAR, DFARS, SAM.gov) is a plus
- Strong organizational and time management skills
- Ability to multitask and prioritize effectively
- Excellent written and verbal communication skills
- High attention to detail and discretion with confidential information
- Ability to work both independently and collaboratively
Work Environment
- Office-based role with standard business hours
- Occasional overtime may be required
- Regular interaction with government personnel, contractors, and subcontractors
Compensation & Benefits
Salary Range: $45,000 – $55,000 (based on experience)
Caelum offers a comprehensive benefits package including:
- Medical, dental, and vision insurance
- 401(k) plan
- Paid holidays and competitive PTO
- Performance-based bonuses
Equal Opportunity Employer
Caelum is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
We value the leadership and experience that military service members bring and strongly encourage Veterans, Reservists, and National Guard members to apply.
Disclaimer
This job description is intended to describe the general nature and level of work performed. It is not intended to be a comprehensive list of all duties, responsibilities, or qualifications.
Job Types: Full-time, Contract
Pay: $45,000.00 - $55,000.00 per year
Work Location: In person
