POSITION DESCRIPTION
TITLE:
Accounting Assistant
DEPARTMENT:
Operations
REPORTS TO:
Accounting Supervisor
FLSA:
Non-Exempt
WORK SCHEDULE:
M-F 8:00am – 5:00pm
TRAVEL REQUIRED:
0%
LOCATION:
Lakewood, CO
MANAGEMENT:
No
EEO:
Administrative Support Workers
JOB FAMILY:
Administrative Support Workers
A Little About Us:
ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America, spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of extensive facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.
About your role:
The Accounting Assistant is a hands-on, full-time position with day-to-day duties responsible for completing the accounting and administrative tasks required of an engineering consulting firm.
Essential Duties and Major Responsibilities
- Processes overhead transactions and in-house expenses, as well as prepares monthly company credit cards.
- Fields and communicates to management employee issues with the accounting system.
- Enters transactional data into the accounting system.
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Acquires proper vendor documents, resolves invoice discrepancies and manages billing for multiple projects.
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Works with the project managers to obtain vendor invoice approval and process invoices for payment through three-way matching procedures.
- Ensures proper project setup and proper client billing.
- Delivers client invoice aging statements.
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Ensures proper billing occurs per various client requirements.
- Prepares proper backup for each client invoice for the project managers to review.
- Files and matches payment remittances with client invoices.
- Assist with other duties as assigned.
