Location: Westlake Village, CA
Job Type: Full-Time
Schedule: Monday–Friday | 8:30 AM – 5:00 PM
About Us
We are a fast-growing construction and home remodeling company looking for an organized, proactive, and detail-oriented Office Manager to oversee our daily administrative operations. This is a hands-on leadership role that requires someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping an office running efficiently.
Responsibilities
- Oversee the day-to-day operations of the office.
- Manage calendars, appointments, meetings, and staff schedules.
- Answer incoming calls and provide exceptional customer service.
- Coordinate with clients, vendors, subcontractors, and internal team members.
- Follow up with leads and schedule consultations.
- Manage CRM systems and maintain accurate customer records.
- Prepare reports, spreadsheets, contracts, and other administrative documents.
- Assist with project coordination and ensure deadlines are met.
- Organize and maintain digital and physical filing systems.
- Order office supplies and manage office inventory.
- Help improve office procedures and operational efficiency.
- Ensure smooth communication between departments and help keep projects moving forward.
Qualifications
- Previous experience as an Office Manager, Administrative Manager, Executive Assistant, or a similar role.
- Strong leadership and organizational skills.
- Excellent written and verbal communication.
- Professional, positive, and customer-focused attitude.
- Ability to multitask and prioritize in a fast-paced environment.
- Proficiency in Microsoft Excel, Word, Outlook, and Google Workspace.
- Comfortable learning CRM platforms and other business software.
- Strong attention to detail and problem-solving skills.
- Self-motivated and able to work independently.
- Construction industry experience is preferred but not required.
- Bilingual (English/Spanish) is a plus.
What We're Looking For
We're looking for someone who is dependable, organized, and takes ownership of their work. The ideal candidate is proactive, enjoys creating systems, communicates well with clients and team members, and is always looking for ways to improve efficiency.
Benefits
- Career growth opportunities
- Positive, team-oriented work environment.
- Opportunity to work directly with company leadership.
- Ongoing training and professional development.
- Long-term career potential with a growing organization.
Compensation
Compensation and benefits will be discussed during the interview and will be based on experience, qualifications, and overall fit for the position.
If you're looking for an opportunity to grow with a company where your work truly makes an impact, we'd love to hear from you. Apply today and become part of our team!
Pay: From $22.00 per hour
Work Location: In person
