General Office Clerk
Location: Irving, TX
Work Arrangement: Onsite
Industry: Construction
Reports To: Accounting Manager
Position Summary
We are looking for an organized and dependable General Office Clerk to provide support to our Accounts Payable and Accounts Receivable teams, along with general clerical and office support.
This is a hands-on position in a small corporate office that supports several locations across multiple states. The primary focus of the role will be helping the AP and AR teams with routine tasks such as processing invoices, applying payments, entering information into our accounting software, and other accounting-related data entry.
The position will also provide general office support, including answering phones, handling mail, filing, assisting with company events, and helping with various administrative projects. Because we are a small office, the ability to be flexible, learn new tasks, and help wherever needed is important.
The ideal candidate will have some previous AP/AR and general office experience, be comfortable working with Microsoft Office applications, and have strong organizational and problem-solving skills.
Responsibilities
AP & AR Support
- Provide day-to-day support to the Accounts Payable and Accounts Receivable teams.
- Process and enter vendor invoices into the accounting system.
- Apply customer payments and other receipts accurately and timely.
- Perform accounting-related data entry and maintain accurate records.
- Assist AP and AR team members with routine tasks and projects.
- Help research and resolve basic discrepancies or questions.
- Provide backup coverage for members of the accounting team when needed.
- Assist with the annual 1099 preparation and distribution process.
- Handle financial and other sensitive information with discretion and confidentiality.
General Office & Clerical Support
- Answer and direct incoming phone calls in a professional manner.
- Receive, sort, distribute, and prepare outgoing mail and packages.
- Perform general clerical duties such as filing, scanning, copying, organizing documents, and maintaining records.
- Assist with ordering and maintaining office supplies.
- Help coordinate, set up, and clean up company lunches, birthdays, meetings, and other company events.
- Assist with various office and administrative projects as assigned by management.
- Provide backup support to other office team members as needed.
General Responsibilities
- Work closely with the accounting and office teams to help keep daily operations running smoothly.
- Be willing to learn and take on new responsibilities as needed.
- Manage multiple priorities while meeting deadlines.
- Identify problems and work toward practical solutions.
- Maintain an organized work area and organized records.
- Perform other duties and special projects as assigned by management.
Qualifications
- High school diploma or equivalent.
- Previous experience with Accounts Payable, Accounts Receivable, and/or general office duties preferred.
- Proficient with Microsoft Office applications, including Outlook, Excel, and Word.
- Strong attention to detail and accuracy.
- Excellent organizational skills.
- Strong problem-solving skills.
- Ability to manage multiple priorities and meet deadlines.
- Professional and courteous communication skills.
- Ability to work well with others and provide support to different members of the team.
- Dependable, flexible, and willing to help with a variety of tasks.
- Ability to handle sensitive and confidential information with discretion.
- Construction industry experience is a plus but not required.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Irving, TX 75063 (Required)
Work Location: In person
