Description:
Purpose
To ensure fiscal responsibility in Co-op operations by providing up-to-date, accurate financial information and to ensure the accurate and timely processing of the Co-op’s bills. Maintain positive vendor relationships, and supports the financial integrity of the Co-op. In addition to accounts payable responsibilities, the position provides administrative support and assists with financial reporting and other office functions as needed.
Responsibilities
I. General
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Follow the Core Values as defined by EEFC’s Core Value statement – Attitude, Integrity, Accountability, Teamwork/Cooperation, Excellence, Customer Focus, and Innovation.
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Provide exemplary customer service to both customers and staff.
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Accurately communicate what the Co-op is and the process for becoming a member.
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Familiarity with store layout, products, and services.
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Familiarity and understanding of emergency procedures.
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Stay up to date with current storewide and departmental communications, policies, notices, and logs.
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Abide by Co-op policies as delineated in the Employee Handbook.
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Willingness and ability to learn to meet the changing needs and requirements of the job.
II. Departmental - Accounts Payable
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Ensure accurate and timely data entry and invoice processing in Co-op’s accounting software.
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Reconcile ACH payments and credit card statements.
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Respond to vendor inquiries regarding billing and payment.
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Process credit applications for new vendors.
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Maintain accurate financial records and filing systems.
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Preserve invoices in appropriate system(s).
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Protect sensitive financial and vendor information by maintaining strict confidentiality.
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Interface with the merchandisers, POS staff, managers, and outside vendors to resolve problems.
III. Departmental – Financial Tracking Support
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Assist with data compilation needed for periodic reports.
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Process interdepartmental transfers
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Assist with quarterly inventory calculations.
IV. Departmental – Other
- Solve problems and make improvements to bookkeeping procedures regarding A/P, A/R and Financial Tracking.
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Work on special projects as needed.
Requirements:
Required Skills and Qualifications:
- At least 1 year experience in bookkeeping or accounts payable.
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Experience with data entry.
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Retail work experience.
- Flexible schedule with the ability to work some evenings and weekends as needed.
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Advanced proficiency in Microsoft Excel.
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Proficiency in Microsoft Word.
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Strong mathematical and analytical skills.
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Excellent attention to detail and accuracy.
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Strong organizational and time management skills.
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Ability to prioritize multiple tasks and meet deadlines.
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Excellent verbal and written communication skills.
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Logical problem-solving skills.
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Ability to maintain confidentiality of financial information.
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Ability to work independently.
Required Core Competencies:
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Professionalism.
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Ethical conduct.
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Regular, dependable attendance.
Preferred Skills and Qualifications:
- Experience with Ramp Finance Platform
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Knowledge of generally accepted accounting principles (GAAP).
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Knowledge of EEFC policy and procedures.
