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The Accounting manager is responsible to oversee the smooth and efficient processing of accounting formation and systems at the property level. Provide a leadership role in all accounting and at the property.
Essential Job Functions:
Hotel General Cashier
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Verify deposits of each cashier and document variances daily
- Document due back and issue in a timely manner
- Provide change to all cashiers during specified times
- Make deposits to bank with security escort
- Maintain adequate inventory of cashier supplies including drop envelops
- Maintain MOD bank and replenish as necessary
- House bank issuance and monthly audit
- Communicate deposit information to corporate office daily
Accounts Receivable
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Set up House Accounts and A/R Accounts as needed or directed by management
- Ensure all Group and Direct Bill accounts are accurate and mailed within three business days
- Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days
- Complete credit references for Direct Bill accounts requesting credit
- Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts
Accounts Payable
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Maintain high level of organization of filing
- Ensure each invoice received has been properly routed to approving manager
- Research vendor disputes/questions and statements regarding unpaid invoices
- Ensure proper control measures are adhered in compliance with company standards
- Participate in inventory processes to ensure accuracy and controls
General Accounting
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Responsible for all end of month accounting including but not limited to the following:
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AR summary, tax exempt report, PTD/YTD Revenue, inventory accuracy, cash sheet counts, P/L variance report contribution, rebills, accruals, etc.
Formal Education:
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BS or BA in Hotel Administration, Management or Accounting preferred
Minimum Requirements:
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High School graduate or equivalent
- Must be able to communicate in English with guests, visitors, vendors and hotel staff
- Must be able to provide legible communication
- Must be able to compute mathematical calculations
- Two years front desk/night audit and one year hotel accounting experience
- Proficient in Microsoft Excel, Word, and Outlook.
- Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners and printers and automated property management systems. Accounting software like M3, Reeco is a plus.
- Ability to maintain confidentiality of pertinent hotel data.
- Possess an independent work ethic to perform job functions with minimal supervision.
- Ability to work cohesively with other departments and coworkers as part of a team.
- Maintain high level of office organization by daily filing routine of all job related files.
- Attention to detail and accuracy.
Physical Requirements:
While performing the duties of this job, the employee is regularly required to sit; stand; bend; walk; use hands or finger; or feel objects, tools or controls; lift boxes (up to 15 pounds); talk and hear. Vision abilities required by this job include close vision to a computer screen.
