JOB Under general supervision, reviews, records, preserves, maintains and protects the integrity of all recorded documents. The Recorders office is the “Keeper of the Records” with recorded documents dating back to the 1800’s. EXAMPLE OF DUTIES
The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
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Performs specialized office work in accordance with State regulations, office policies and procedures.
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Examines various legal documents for sufficiency, completeness and adherence to laws and applicable Nevada Revised Statues.
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Records all incoming documents submitted over the counter or through mail and E-recordings.
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Maintains updated monthly reports on various functions within the Clerk/Recorder’s Office.
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Completes daily cash deposits and maintains strict cash handling procedures.
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Transmits weekly FTP’s. Bills accounts monthly along with reconciling the accounts.
- Responsible for maintaining a clean work environment.
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Verify accuracy of Official & Old Ormsby County records.
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Organizes own work, sets priorities, and ensures that critical deadlines are met.
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Contributes to the efficiency and effectiveness of the Clerk/Recorder’s Office by acting as a team player, communicating, offering suggestions, and directing or participating as a cohesive active member of the team.
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Performs a variety of general office support work including indexing of all recorded documents, filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail.
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Maintains accurate records and files; assists in the maintenance of Official City records.
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Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment.
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Processing of office invoices
SUPPLEMENTAL INFORMATION
CONDITIONS OF EMPLOYMENT:
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All new employees will serve a probationary period of twelve (12) months. Such employees are not subject to the collective bargaining agreement and may be laid off or discharged during this period for any reason, or no reason.
- Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
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Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
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Employees may be required to complete Incident Command System training as a condition of continuing employment.
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New employees are required to submit to a fingerprint-based background investigation and a drug screen. The fee associated with the background check and drug test must be paid for by the employee prior to beginning employment. Employment is contingent upon passing the background and the drug screening.
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Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant’s Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.
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Carson City is an Equal Opportunity Employer.
