JOB
Parks and Natural Resources is looking for the ideal candidate who will perform administrative, technical, and inspection work involving the organizing, coordinating, and inspecting of various work orders, contracts, and projects. Oversees work and participates in securing compliance by annual contractors and service providers working on County projects to ensure that contract specifications are met. Coordinates and consults with other team members to determine annual preventative maintenance needs and evaluation of results. Oversee the coordination and standardization of work programs, basis of design, annual training documents and engagement surveys. Tracking of internal inventory and equipment.KEY RESPONSIBILITIES OF THE JOB· Reviews estimates of manpower, material, equipment, production costs, performance requirements, and delivery schedules to ensure completeness and accuracy.· Reviews, logs, and monitors progress of work for contract compliance.· Reviews quotes to ensure compliance with contract terms and project scope.· Compile, review, and consolidate multiple assessments, reports, and field documents into clear, concise summary documents for management review and project tracking.· Reviews plans, designs, and specifications to ascertain code compliance and ability to meet and maintain project goals; makes recommendations and communicates with affected parties.· Establishes and maintains contact with contractors to ensure the smooth working of the contract process and delivery of contract requirements.· Prepares bid requests; reviews bids for conformity with contract requirements; recommends award to Purchasing Department; assists with validation and negotiation of amendments and/or extensions with the Purchasing Department and contractors.· Reviews invoices and verifies completed work for compliance with contract terms and departmental standards and authorizes payment or makes corrections.· Monitors field inspection of contracted projects to ensure compliance with plans, specifications, schedule, testing, permits, and ordinances; investigates special concerns and requests for change orders regarding design and construction.· Responds to citizen concerns; prepares written reports and maintains internal files.· Assists with general office duties and performs routine administrative tasks that may include ordering supplies, processing paperwork, research, scheduling meetings, creating agendas, record-keeping and taking meeting notes.· Provide exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication.· Manages annual contracts of outside vendors and assists with vandalism tracking· Tracking and inventory of internal equipment and supplies.· Maintains documents and standardization for work programs, annual training and basis of design.
EXAMPLE OF DUTIES
Education and Experience: An equivalent combination of relevant training, education and experience: Associate’s DegreePreferred: Civil engineeringConstruction managementAccountingTwo (2) years of experience in contract preparation, construction, administration and management, facilities operations and maintenance.Licenses and/or Certificates: Must maintain a driver’s license.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDSThe following physical abilities are required: Walking, Sitting or Standing, Lifting, Hearing, Visual Acuity to include color, depth perception, and field vision, Reaching, Repetitive Motion, Talking, and Manual Dexterity. Dependent on position assignment, may frequently lift up to 25 pounds and occasionally up to 50 pounds.WORK ENVIRONMENTWork is performed both indoors and outdoors, potentially exposed to temperamental changes (e.g., field conditions, warehouses, tight spaces, equipment, etc.) or irate customers, extreme noise, odors, heights and/or dust.RISK/SAFETY CONDITIONSThe position requires no exposure or risk related to physical and/or mental health and safety.To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Charlotte County is an Affirmative Action/ADA/Veterans’ Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.
