Title: Clerical/Secretary
Department: School Level
Reports to (Title): Principal
MAJOR FUNCTION:
Organize, coordinate, schedule and perform complex office functions; coordinate communications
between administrators, Central Office, staff, parents, students and the general public when needed
DUTIES AND RESPONSIBILITIES:
- Organize, coordinate, schedule and perform a wide variety of clerical and other office functions
and activities related to the administration of diverse programs and operations; prioritize and
schedule duties and assignments to assure efficiency and effectiveness and meet established
time lines.
- Serve as secretary and provide administrative assistance to the Principal and or staff; make,
schedule and arrange appointments, meetings and conferences as requested.
- Communicate with a variety of District personnel and administrators to coordinate school
operations and maintenance, resolve conflicts and issues and exchange information as
appropriate.
- Perform secretarial duties, assisting with routine administrative matters as appropriate;
independently compose letters, memos and other materials.
- Compile and organize information; compose and respond to routine correspondence; open,
sort, review and route mail.
- Operate a variety of business and office machines including calculator, computer, copiers, and
communications equipment.
- Answer phones and greet visitors; take and relay messages; provide information to students,
parents, faculty and District personnel; interpret, apply and explain District policies and school
procedures and regulations.
- Perform such other tasks and assume such other responsibilities as may be assigned by the
supervisor or superintendent.
- Adhere to the Mississippi Code of Ethics.
- Maintain confidentiality and privacy of all Desoto County Schools’ records.
KNOWLEDGE AND ABILITIES:
School office terminology, practices and procedures.
- Modern office practices, procedures and equipment.
- Health and safety regulations.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience and courtesy.
- Telephone techniques and etiquette.
- Operation of standard office machines.
- Add, subtract, multiply and divide quickly and accurately.
- Understand and follow oral and written directions.
- Compose correspondence independently.
- Type at an acceptable rate of speed.
- Complete work with many interruptions.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
- Learn, interpret, apply and explain rules, regulations, policies and procedures.
- Operate a variety of office machines including typewriter, calculator and copiers.
- Maintain good public relations with students, parents, teachers and the public.
- Meet schedules and time lines.
- Plan and organize work.
- Train and provide work direction to others.
- Compile and maintain accurate records, verify data and prepare reports.
