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UPMC is hiring an Executive Assistant I at our UPMC Williamsport campus!
In this role, you will provide high-level administrative support to the CFO and Vice President of Medical Affairs, performing a wide range of clerical and administrative functions. Key responsibilities include preparing correspondence, greeting and assisting visitors, coordinating travel arrangements, organizing conference calls, and managing complex calendars and scheduling needs.
This is a full-time, 40-hour per week position, Monday through Friday, with standard hours of 8:00 AM – 4:30 PM. Flexibility to 5PM. This role is fully onsite at UPMC Williamsport.
Responsibilities:
Answers phones and directs all incoming calls to appropriate party promptly and efficiently
Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
Records and distributes minutes and other relevant information to appropriate participants in a timely manner
Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
Arranges travel schedule and reservations for executive management as needed
Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
High school diploma or equivalent
8 years experience in an increasingly responsible administrative support role
5 years experience with support at the executive level
Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
Excellent calendar management skills, including the coordination of complex executive meetings
Experience assisting management with the creation of PowerPoint presentations
Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
