Company Overview
Western Distributing Transportation Corp. is a family-owned and operated business with a rich history dating back to 1933. Renowned for its commitment to quality service, the company operates modern, well-maintained equipment and employs some of the most skilled drivers and staff in the industry, ensuring reliable transportation solutions across various divisions.
Overview
We are seeking a dynamic and detail-oriented Assistant Accounting Manager to join our finance team. This role offers an exciting opportunity to support financial operations, ensure compliance with regulatory standards, and contribute to the company’s financial health. The ideal candidate will bring strong technical accounting skills, leadership capabilities, and a passion for accuracy and efficiency.
Join us as an Assistant Accounting Manager to play a vital role in maintaining our high standards of financial integrity while advancing your career in a supportive and growth-oriented environment!
Essential Duties & Responsibilities
Payroll & Settlements
- Process USAC payroll accurately and on schedule.
- Prepare Owner Operator payroll settlements and payroll checks.
- Assist with payroll reconciliations and reporting.
Accounts Receivable
- Perform daily transfers to Accounts Receivable.
- Post customer payments including:
- Checks
- Cash
- EFT payments
- Credit card payments
- Balance daily Accounts Receivable reports.
- Monitor customer collections.
- Coordinate Accounts Payable submissions to Corporate Accounting.
Billing
- Assist the Accounting Manager with all customer billing functions.
- Ensure invoices are processed accurately and timely.
- Resolve billing discrepancies as needed.
Fuel Administration
- Process daily OTR fuel invoices.
- Import daily fuel transactions into the transportation management system.
- Administer EFS fuel cards, including granting employee access and resolving issues.
- Assist with monthly and quarterly IFTA tax reporting.
- Maintain manual fuel receipt reporting.
Financial Reporting
- Assist with month-end closing activities including:
- Journal entries
- Accruals
- Financial reports
- Account reconciliations
- General Ledger support
- Prepare weekly sales revenue reports.
- Produce monthly liquor tax reports.
- Prepare quarterly Safety Bonus reporting.
- Complete monthly A-Team Visa and American Express reconciliations.
Banking & Administrative Support
- Oversee daily bank deposits.
- Assist with Accounts Payable, Accounts Receivable, Payroll, and general accounting functions.
- Maintain accurate accounting records and documentation.
- Provide administrative support for the Accounting Department.
- Perform other duties as assigned.
Qualifications
Required
- High School Diploma or GED required.
- Associate's degree in Accounting, Finance, or Business is preferred.
- 1–5 years of accounting or bookkeeping experience.
- Intermediate Microsoft Excel skills.
- Working knowledge of accounting principles and office administration.
- Strong mathematical and analytical skills.
- Excellent attention to detail and accuracy.
- Ability to prioritize multiple projects and meet deadlines.
- Ability to maintain strict confidentiality.
- Passing of a Non-DOT Drug screen and a Verification of Employment
Preferred
- Previous transportation or logistics industry experience.
- Management or supervisory experience.
- Experience with Microsoft Dynamics GP (Great Plains).
- Payroll processing experience.
- Billing and Accounts Receivable experience.
Skills & Competencies
- Strong organizational skills
- Excellent communication skills
- Professional and dependable
- Strong problem-solving abilities
- Ability to work independently
- Time management and multitasking
- High attention to detail
- Proficient in Microsoft Office, especially Excel
- Team-oriented with a positive attitude
Western Distributing Transportation Corp. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
