Job Summary
We are seeking a dedicated and organized individual to join the administrative team at Marcellus High School as a full-time secretary. The ideal candidate will provide essential support to school operations, ensuring smooth communication between staff, students, and parents. This role requires a proactive approach to problem-solving, excellent interpersonal skills, and the ability to manage multiple tasks efficiently in a fast-paced educational environment.
Responsibilities
- Serve as the first point of contact for students, parents, and visitors, providing information and assistance as needed.
- Manage the school's front office operations, including answering phone calls, responding to emails, and greeting visitors.
- Maintain accurate records, including student attendance, schedules, and other essential documentation.
- Assist in the coordination of school events, meetings, and activities, including scheduling and logistics.
- Support teachers and administrative staff with clerical tasks, including data entry, filing, and document preparation.
- Handle confidential information with discretion and adhere to privacy regulations.
- Manage inventory and ordering of office supplies and materials.
- Assist with student registration and enrollment processes.
- Maintain the school's calendar and communicate important dates and events to staff and families.
- Collaborate with other school departments to ensure effective communication and operations.
Requirements
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience in a secretarial or administrative role, preferably in an educational setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize effectively in a busy environment.
- Strong interpersonal skills and the ability to work collaboratively with a diverse group of stakeholders.
- Familiarity with student information systems and office equipment is preferred.
- Commitment to maintaining confidentiality and professionalism at all times.
