Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role offers an exciting opportunity to contribute to the smooth operation of our office by managing essential bookkeeping tasks and providing comprehensive administrative support. The ideal candidate will be proactive, highly organized, and possess excellent communication skills, ensuring that daily operations run seamlessly and efficiently. This position is vital in maintaining accurate financial records while delivering exceptional client service and administrative assistance. This position requires an individual who thrives in a fast-paced environment and can hit the ground running.
Responsibilities
- Manage day-to-day bookkeeping activities using QuickBooks Desktop & QuickBooks Online, including invoicing, expense tracking, and bank reconciliations
- Handle data entry with precision, ensuring all financial and administrative records are accurate and up to date
- Provide front desk support by greeting visitors, answering multi-line phone systems, and directing calls professionally and with proper phone etiquette
- Maintain organized filing systems for both physical and digital documents, including client records, invoices, and correspondence
- Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
- Assist with client service efforts by responding to inquiries via phone or email promptly and courteously
- Proofread documents for accuracy and clarity, always ensuring professional communication
Requirements
- Proven experience with bookkeeping software. A working knowledge of QuickBooks Desktop & QuickBooks Online is a must, along with strong computer skills and prior experience in an office environment
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong typing skills and proficiency in productivity software such as Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Drive)
- Previous clerical experience in an office environment including data entry, filing, and handling multi-line phone systems
- Bilingual abilities are a plus to support diverse client needs
- Exceptional customer service skills with professional demeanor and good phone etiquette
- Ability to manage time efficiently while multitasking across various responsibilities
Join us to be part of a vibrant team dedicated to excellence in administrative support and financial management. We value proactive individuals who thrive on organization, accuracy, and deliver outstanding service in a fast-paced office environment.
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
Work Location: In person
