HMH is a full service civil engineering company specializing in civil engineering design, land surveying, land development, materials testing, and construction engineering and inspection (CE&I). Our goal is to provide technical solutions for our clients’ projects. We are passionate about providing outstanding services and customer service to the cities and counties that surround us. Our staff has the vast experience of a large firm, but operates as a small, client focused, and cost efficient company.
Position Responsibilities:
- Project coordination: Assist in schedule management, reports, and completion of paperwork promptly.
- Documentation management: Maintain and keep organized records of all contracts, permits, inspection reports, etc., in compliance with local, state, and federal regulations.
- Team support: Provide support to project managers and other team members, assisting with administrative tasks and project tracking.
- Communication: Act as a liaison between project teams, contractors, clients, and other agencies to facilitate effective communication and problem resolution.
- Assist the accounting department with various tasks as needed (e.g., invoicing, billing, collections, etc.)
- Assist the proposal team with creating and distributing project proposals
- Additional tasks may be assigned as necessary.
Education:
- Associates or bachelor's degree or similar program certificate in the field of Business Admin, Management or similar field strongly preferred
- A minimum of 3+ years of experience or equivalent training in an administrative role is required.
Knowledge, Skills, and Abilities:
- Detail oriented, well organized with ability to prioritize, coordinate and simultaneously maintain multiple projects
- Proficiency with Microsoft Windows and current versions of Microsoft Office.
- Canva experience is a plus.
- Effective verbal and written communications skills. Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
- Approachable, flexible, adaptable to change.
- Customer service oriented, with the ability to work well under pressure.
- Experience in the AEC (Architecture, Engineering, Construction) industries.
Working Conditions:
- Professional office environment.
- Necessity to sit or stand for extended periods of time, regularly lift 10-25 lbs.
- Frequent use of basic office equipment.
- Occasional overtime and travel may be required.
- Hours: Monday – Friday 8:00 AM to 5:00 PM (Flexible start and end time)
Compensation:
- Compensation: DOE
- 9 Paid Holidays
- Paid time off (PTO) starting at 120 hrs. per year
- Mileage reimbursement for project related travel at agency approved rate.
- Eligible for Company insurance benefits
- Employer-paid telehealth
- Company 401-k Retirement plan upon meeting eligibility requirements (up to 4% match)
- Eligible for Bonus Program
- Referral Program
- Career development and training opportunities
- Gym membership reimbursement
- Cell phone reimbursement
HMH Engineering is an equal opportunity employer.
E-Verify Employer.
Background checks will be required for pre-employment screening.
HMH Engineering provides equal employment opportunities to all employees and prospective hires without regard to on race, color, sex (including sexual orientation and gender identity), national origin, ancestry, religion, age, disability, pregnancy, childbirth or related medical conditions, genetic information (including family medical history), service in the military or any other characteristics protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Relocation assistance
- Vision insurance
Experience:
- Administration Assistant: 1 year (Required)
Work Location: In person
