The Executive Assistant to the Chief Commercial Officer (CCO) provides high-level administrative and operational support to Gibson's commercial leadership function. This role manages complex calendars, coordinates cross-functional initiatives, and acts as a trusted right hand to the CCO in a fast-paced, revenue-driving environment. The ideal candidate anticipates needs before they arise, exercises excellent judgment with confidential information, and thrives in a high-visibility role supporting the commercial organization.
Essential Functions
-
Executive & Calendar Support: Manage complex, ever-changing calendars across multiple time zones, prioritizing conflicting demands with sound judgment.
-
Coordinate domestic and international travel arrangements, including detailed itineraries.
-
Prepare the CCO for meetings with agendas, background materials, and follow-up action items.
-
Screen and manage incoming communications, prioritizing and routing as appropriate.
-
Meeting & Communication Coordination: Organize and coordinate leadership team meetings, sales kickoffs, quarterly business reviews (QBRs), and board-level commercial updates.
-
Draft, proofread, and edit correspondence, presentations, and internal communications on behalf of the CCO.
-
Track action items from meetings and follow up to ensure timely completion.
-
Serve as a liaison between the CCO's office and internal departments (Sales, Marketing, Customer Success, Finance) as well as external partners and clients.
-
Project & Operations Support: Support special projects and strategic initiatives led by the CCO, tracking timelines and deliverables.
-
Assist with preparation of commercial reports, board decks, and executive presentations.
-
Manage expense reports, invoices, and budget tracking related to the CCO's office.
-
Coordinate department-wide events, offsites, and team-building activities.
-
Coordinate commercial GTM/PTS, retail visits, and Gibson University events
-
Confidentiality & Discretion: Handle sensitive commercial, financial, and personnel information with the utmost discretion.
-
Exercise sound judgment in decision-making, often with limited direction.
Required Skills/Abilities
-
Exceptional organizational skills with the ability to juggle multiple priorities under tight deadlines.
-
Strong written and verbal communication skills.
-
Advanced proficiency in Microsoft Office / Google Workspace (calendar, email, docs, slides, sheets).
-
High degree of professionalism, discretion, and emotional intelligence.
-
Ability to work independently and anticipate needs proactively.
-
Strong interpersonal skills with the ability to build trust across all levels of the organization.
Required Education and Experience
-
5+ years of experience as an Executive Assistant, ideally supporting a C-level or senior VP-level executive.
-
Proven experience supporting a commercial, sales, or revenue-focused leader preferred.
-
Bachelor's degree or equivalent professional experience.
Essential Knowledge
-
Familiarity with CRM tools (e.g., Salesforce, HubSpot) and project management tools (e.g., Asana, Monday.com).
-
General understanding of commercial, sales, or revenue operations functions.
-
Experience coordinating board materials or investor-facing communications is a plus.
Personal Qualities
-
Trustworthy and discreet, with sound judgment handling sensitive information.
-
Proactive, resourceful, and calm under pressure.
-
Collaborative team player with a positive, service-oriented attitude.
-
Detail-oriented with a strong sense of ownership and follow-through.
Travel Requirements
Minimal travel required, typically less than 10%. Occasional travel may be needed to support executive offsites, industry conferences, or board meetings.
Physical Demands
This role is primarily performed in a standard office environment. Requires the ability to sit or stand for extended periods, use a computer and phone for the majority of the workday, and occasionally lift up to 15 lbs (e.g., event or meeting materials).
