The Post Oak Group is seeking a Front Desk Receptionist to support the firm’s daily office operations and serve as the first point of contact for clients, candidates, guests, vendors, and team members. This role is designed for a polished, detail-oriented professional who can represent the firm at a high level while maintaining organization, professionalism, and excellent communication throughout the day.
This is a full-time, in-office, client-facing role. The Front Desk Receptionist will work directly with leadership, employees, candidates, and visitors to ensure the office runs smoothly and that all guests receive a professional and welcoming experience from the moment they arrive.
Role Overview
As a Front Desk Receptionist, you will manage front desk operations, greet and assist visitors, answer and direct calls and assist with general administrative needs across the office. You will play an important role in creating a professional first impression for the firm and supporting the overall organization of the workplace.
The role demands strong communication skills, attention to detail, discretion, reliability, and the ability to manage multiple tasks in a fast-paced professional environment.
Key Responsibilities
Greet clients, candidates, vendors, and guests in a professional and welcoming manner
Answer, screen, and direct incoming calls to the appropriate team members
Manage front desk communications and ensure messages are relayed accurately and promptly
Assist with scheduling, calendar coordination, interview coordination, and meeting preparation
Support candidate and client arrivals, including check-ins, directions, and coordination with internal team members
Maintain a clean, organized, and professional front desk and reception area
Assist with office operations, including mail, deliveries, supplies, and general administrative support
Coordinate with leadership and team members on daily office needs
Handle confidential information with professionalism and discretion
Support internal communication and help ensure the office runs efficiently throughout the day
Qualifications
Prior front desk, receptionist, administrative assistant, office coordinator, or client-facing experience preferred
Professional communication skills, both written and verbal
Strong phone etiquette and ability to communicate clearly with clients, candidates, vendors, and team members
Highly organized, dependable, and detail-oriented
Ability to multitask and remain professional in a fast-paced office environment
Strong interpersonal skills and a polished, professional presence
Comfortable working directly with leadership, employees, candidates, and external visitors
Ability to maintain confidentiality and handle sensitive information appropriately
Must be available to work full-time in office, Monday through Friday
Why The Post Oak Group
The Post Oak Group delivers institutional-quality capital markets and M&A advisory with boutique-level service and direct senior involvement. We operate in the middle market, advising both high-growth companies seeking institutional capital and profitable businesses pursuing liquidity events.
The Front Desk Receptionist at The Post Oak Group plays an important role in supporting the firm’s professional office environment and ensuring clients, candidates, and visitors have a positive experience. For the right candidate, this role offers the opportunity to grow within a fast-paced, professional investment banking firm while supporting leadership and daily office operations.
Work Location: In person
