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Position Summary
The role supports the Project Manager/Resident Engineer in daily field office and field operations, with a strong emphasis on document auditing, project controls, and construction administration.
Key ResponsibilitiesProject & Field Support
- Assist with daily field office and field operations.
- Coordinate the submittal process.
- Monitor construction progress, costs, and quality assurance.
- Support safety compliance monitoring.
- Assist with environmental assessments and inspections.
- Review submittals and project documents.
Document Management
- Organize, distribute, and review all submittals and deliverables, including:
- Schedules
- Daily reports
- Requisitions for payment
- Work plans
- RFIs
- Design documents
- Product data
- Shop drawings
- Manage document control using established software and databases.
- Perform quality control checks to ensure digital files are:
- Complete
- Legible
- Correctly oriented
- Named according to file naming conventions
- Archived according to directory structure standards
Project Controls & Administration
- Assist in developing and implementing project procedures and standards.
- Track and maintain the status of project action items and design/construction issues.
- Draft letters, memos, meeting minutes, and written reports.
- Ensure compliance with company policies, procedures, and regulations.
- Notify contractors of new change orders and time-and-material work.
- Ensure daily tracking and signing of time-and-material tickets.
- Document change order and time-and-material work in daily inspector reports.
- Track issues for discussion at monthly job progress meetings.
QualificationsMinimum Requirements
- Associate degree in computer science, construction technology, or equivalent experience.
- 3+ years of construction industry experience in:
- Project controls
- Project administration
- Document management
- Proficiency with web-based construction document management platforms.
- Proficiency in Microsoft Office Suite.
Preferred Requirements
- Bachelor’s degree in construction, engineering, architecture, or a related field.
- Experience with PANYNJ, NJT, Amtrak, or MTA projects.
- Ability to perform document audits and address findings.
- Understanding of security protocols and handling sensitive/confidential information.
- Additional construction certifications (e.g., NICET, ACI, CCM).
- OSHA 30-hour health & safety certification.
Compensation
Salary: $25–$30 per hour
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Job Type: Full-time
Work Location: In person
