Position Summary
The Accounts Payable Manager is responsible for overseeing the full-cycle accounts payable function for a property management portfolio. This role ensures timely and accurate processing of vendor invoices, compliance with management agreements and lease terms, proper cost allocation across properties, and adherence to internal controls. The position requires strong knowledge of real estate accounting, CAM reconciliations, and multi-entity financial reporting.
Key ResponsibilitiesAccounts Payable Oversight
- Manage the full-cycle AP process for multiple properties/entities.
- Review, code, and approve invoices for accuracy, proper GL allocation, and property assignment.
- Ensure expenses are allocated in accordance with leases, management agreements, and ownership structures.
- Oversee weekly check runs, ACH payments, and wire transfers.
- Maintain vendor files, W-9s, and 1099 compliance.
- Ensure timely payment of real estate taxes, utilities, insurance, debt service support, and recurring operating expenses.
Property Management Coordination
- Work closely with property managers to verify invoice approvals and expense classifications.
- Review CAM-related expenses to ensure recoverability and proper categorization.
- Assist in annual CAM reconciliations and tenant billing support.
- Monitor capital expenditure vs. operating expense coding.
Controls & Compliance
- Implement and maintain strong internal controls and approval workflows.
- Ensure compliance with company policies and ownership reporting requirements.
- Support annual audits and lender reporting requirements.
- Maintain segregation of duties and fraud prevention safeguards.
Vendor & Relationship Management
- Establish and maintain strong vendor relationships.
- Resolve billing disputes and discrepancies.
- Negotiate payment terms when appropriate to optimize cash flow.
Reporting & Systems
- Prepare AP aging reports and cash requirement forecasts.
- Assist with monthly close by ensuring timely accruals and expense recognition.
- Maintain accounting systems (e.g., Yardi, AppFolio, MRI, RealPage, or similar).
- Identify process improvements and automation opportunities.
Qualifications
Education & Experience:
- Bachelor’s degree in Accounting, Finance, or related field preferred.
- 5+ years of accounts payable or accounting experience, preferably in property management or real estate.
- Experience managing AP for multi-entity or multi-property portfolios.
Technical Skills:
- Strong knowledge of GAAP and real estate accounting principles.
- Experience with property management accounting software (Yardi preferred).
- Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliations).
Soft Skills:
- Strong attention to detail and accuracy.
- Ability to manage deadlines across multiple properties.
- Excellent communication and organizational skills.
- High level of integrity and confidentiality.
Compensation & Benefits
- Competitive salary based on experience.
- Bonus potential tied to performance.
- Health, dental, and vision benefits.
- Paid time off and holidays.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
