The Executive Operations Coordinator provides high-level administrative and operational support to executive leadership while ensuring the efficient day-to-day operation of the office. This role manages executive calendars, coordinates meetings and travel, prepares reports and presentations, oversees confidential communications, supports cross-functional projects, and helps improve organizational processes. The position requires exceptional organizational skills, professionalism, discretion, and the ability to prioritize multiple responsibilities in a fast-paced environment.
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Manage executive calendars, appointments, and travel arrangements.
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Coordinate meetings, prepare agendas, and record meeting minutes.
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Serve as the primary liaison between executives, clients, vendors, and staff.
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Prepare reports, presentations, and executive correspondence.
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Track projects, deadlines, and departmental initiatives.
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Maintain confidential records and sensitive information.
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Assist with budgeting, purchasing, and office operations.
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Improve administrative workflows and operational efficiency.
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Support special projects assigned by executive leadership.
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Associate's or Bachelor's degree in Business Administration or a related field (preferred).
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3–7+ years of executive administrative or operations experience.
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Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook).
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Strong communication, organizational, and problem-solving skills.
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Ability to maintain confidentiality and work independently.
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Competitive salary
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Medical, dental, and vision insurance
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401(k) retirement plan with employer matching
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Paid vacation, holidays, and sick leave
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Life and disability insurance
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Employee Assistance Program (EAP)
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Professional development and training opportunities
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Performance-based bonuses (company dependent)
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Career advancement opportunities
A competitive hourly wage for this role is generally:
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Entry Level: $30–$36 per hour
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Experienced: $36–$45 per hour
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Senior Executive Operations Coordinator: $45–$58 per hour
For a highly experienced Executive Operations Coordinator supporting senior executives, a competitive rate would be $42–$50 per hour, depending on the location, company size, and responsibilities. If the role includes office management, project coordination, and executive-level decision support, rates at the higher end of that range are common.
