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Administrative Coordinator I

State of South Carolina -
Lexington County, SC

Job Details

$39,300 - $66,800 a year

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Vision insurance
Flexible schedule
Life insurance
Prescription drug insurance

Qualifications

Computer operation
Communication with suppliers
Office activity coordination
Business travel arrangements
Computer literacy
Executive administrative support
Employee relationship building
Purchase order management
Mid-level
High school diploma or GED
Invoice matching
Invoice payment processing
Employee data management
Expense reports
Bachelor's degree
Financial records management
Financial record maintenance
Compliance documentation
Invoice reconciliation
Vendor relationship management
Logistics order management
Government records management
Productivity software
Employee record maintenance
Procurement regulatory knowledge
File organization

Full Job Description

Job Responsibilities

This employee will serve as an Assistant Business Manager with SCDNR's Law Enforcement Division.

Job Duties Include:

Coordinating and processing in-state and out-of-state division travel authorization packets, ensuring employees receive guidance on required documentation and compliance procedures.
Managing and tracking all direct-bill hotel accommodations, ensuring accurate and timely payment processing.
Preparing and submitting direct payment requests for travel-related expenses, including conference attendance, registration fees, memberships, and other authorized travel costs.
Creating and managing procurement-related transactions, including shopping carts, purchase orders, goods receipts, and invoices, ensuring accuracy and compliance with established purchasing procedures.
Coordinating with vendors, employees, and financial staff to resolve discrepancies, track order status, and ensure timely receipt of goods and services.
Managing and reconciling monthly Bank of America transactions, ensuring expenses are accurately coded to the appropriate program areas and grant accounts within BOA Works.
Serving as the primary liaison for the hotel card program and overseeing all travel-related Bank of America transactions, including hotel accommodations, airline tickets, conference registrations and other authorized travel expenses.
Maintaining an organized and accurate filing system for law enforcement personnel records in accordance with applicable policies and confidentiality requirements.
Providing additional support for human resources functions as needed, assisting in a variety of personnel-related transactions and administrative tasks.
Providing administrative assistance to LE Division leadership as needed.

Minimum and Additional Requirements

A high school diploma and relevant experience in business management, public administration, or administrative services; or a bachelor's degree may be substituted for the required work experience.

Preferred Qualifications

Knowledge of agency policies, procedures, rules, regulations and program services. Knowledge of policies, procedures, rules and regulations related to the specific administrative function. Knowledge of government fiscal and personnel procedures, practices and policies. Knowledge of modern office practices, procedures and equipment. Ability to coordinate diverse administrative functions. Proficient in MS Office including Excel, PowerPoint and Word. Excellent computer skills. Ability to establish and maintain effective working relationships. Ability to communicate effectively. Comprehension of State Procurement Laws, Bank of America Credit Card Policies, and SCEIS SRM experience desired.

Job Responsibilities

Minimum and Additional Requirements

Preferred Qualifications

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