Front Desk / Project Coordinator
Spray Less Wraps is seeking a full-time Front Desk/Project Coordinator to join our team. We are looking for someone with previous experience in the graphics, vehicle wrap, or sign industry who can provide exceptional customer service while helping coordinate projects from start to finish. Experience in sign permitting is a plus.
This position is ideal for someone who is organized, detail-oriented, and comfortable communicating with customers, installers, and vendors in a fast-paced environment.
Schedule
- Monday–Friday
- 8:30 AM – 5:00 PM
Responsibilities
- Greet customers and assist walk-in clients.
- Answer and direct incoming phone calls and emails.
- Prepare estimates, invoices, proofs, and work orders.
- Coordinate installation schedules and project timelines.
- Communicate with customers regarding project status and scheduling.
- Process payments and maintain accurate customer records.
- Assist with accounts receivable and general administrative tasks.
- Order office supplies and maintain an organized reception area.
- Coordinate with production and installation staff to ensure projects stay on schedule.
- Assist with sign permitting and municipal applications.
- Perform general office duties and support the team as needed.
Qualifications
- Previous experience in the sign, graphics, or vehicle wrap industry is required.
- Knowledge of vinyl graphics, sign fabrication, and installation processes.
- Experience with sign permitting and municipal approval processes.
- Strong customer service and communication skills.
- Excellent organizational and time management abilities.
- Ability to multitask and prioritize in a fast-paced environment.
- Proficiency with Google Workspace and general computer software.
- Experience with QuickBooks and Airtable or an equivalent Sales CRM is a plus.
- Valid driver's license and reliable transportation.
Qualities we are looking for
- Friendly and professional demeanor.
- Strong attention to detail.
- Ability to work independently and as part of a team.
- Problem-solving mindset and willingness to learn.
- Dependable, punctual, and self-motivated.
Pay: $20.00 - $28.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
Work Location: In person
