Ultimate Staffing is actively seeking a detail-oriented Administrative Assistant to join their client's team in Carlsbad. This role is perfect for someone who thrives in a dynamic environment and is eager to contribute to the smooth operation of an office.
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Provide administrative support to ensure efficient operation of the office.
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Answer and direct phone calls, organize and schedule meetings and appointments.
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Maintain contact lists and produce and distribute correspondence memos, letters, faxes, and forms.
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Assist in the preparation of regularly scheduled reports.
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Develop and maintain a filing system and update and maintain office policies and procedures.
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Order office supplies and research new deals and suppliers.
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Act as the point of contact for internal and external clients.
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Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
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Proven experience as an administrative assistant or office admin assistant.
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Knowledge of office management systems and procedures.
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Working knowledge of office equipment, like printers and fax machines.
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Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
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Excellent time management skills and the ability to prioritize work.
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Attention to detail and problem-solving skills.
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Excellent written and verbal communication skills.
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Strong organizational skills with the ability to multi-task.
Monday through Friday 8am - 5pm
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Pay range from $19 to $21 per hour.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
