We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our Accounting team. In this role, you will be responsible for ensuring timely and accurate processing of accounts payable while supporting the day-to-day financial operations of two companies. If you enjoy working in a collaborative environment, have a strong eye for detail, and take pride in delivering accurate work, we'd love to hear from you.
- Process invoices and pay bills for two companies, including check payments, ACH transactions, and electronic payments using Aderant.
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Review invoices for accuracy, verify and update general ledger coding, and follow up on discrepancies as needed.
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Calculate, file, and remit monthly use tax payments.
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Enter soft costs into Aderant on a weekly basis.
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Manage and reconcile petty cash.
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Prepare and distribute quarterly K-1 and Business Development reports.
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Prepare annual 1099-NEC filings, including TIN matching and electronic filing.
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Set up new vendors in Aderant and maintain accurate vendor records.
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Sort and distribute incoming mail.
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Prepare correspondence for the Accounting team, including client refund letters, check endorsement requests, and employment verification letters.
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Coordinate overnight shipping for Accounting department materials.
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Assist with monthly client reminder notices.
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Support the CFO and Accounting Manager with special projects and other duties as assigned.
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Opportunity to work with an experienced and supportive Accounting team.
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A position that offers a variety of accounting and administrative responsibilities.
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The ability to make a meaningful contribution to the financial operations of the organization.
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A collaborative environment that values accuracy, professionalism, and continuous learning.
Please Note: This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be a comprehensive list of all duties, responsibilities, or qualifications. Responsibilities may change as business needs evolve.
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High school diploma or equivalent required.
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Three or more years of experience in accounts payable or a related accounting role.
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Strong understanding of general ledger coding and accounts payable best practices.
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Proficiency with Microsoft Excel and the ability to quickly learn new accounting software (experience with Aderant is a plus).
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Excellent organizational skills with the ability to manage multiple priorities and consistently meet deadlines.
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Exceptional attention to detail and accuracy.
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Strong written and verbal communication skills.
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Professional, dependable, and able to handle confidential information with discretion.
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This position is for 32 hrs./week.
Please Note: This is not a remote position. The final pay rate is determined by qualifications and years of relevant experience.
