At Ginno Construction, we believe that our strength lies in our people. Since 1992, we've been delivering exceptional construction projects throughout the Pacific Northwest, earning a reputation for completing high-quality work on time and within budget. Our mission is clear: to provide clients with the best possible solutions for their construction needs.
WHY JOIN GINNO CONSTRUCTION?
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Diverse Project Portfolio: From office buildings and education facilities to retail spaces and custom residential homes, we specialize in a wide range of projects, offering our team members varied and enriching experiences.
- Skilled In-House Team: Our dedicated staff includes experienced project managers, superintendents, carpenters, and laborers, enabling us to self-perform key services and maintain high standards of quality and efficiency.
- Commitment to Safety: Safety is at the core of our operations. As participants in the “PARTNERSHIP: An OSHA Cooperative Program” since 2007, we proactively address potential hazards and implement the highest safety standards.
- Community Engagement: We are deeply invested in our community, supporting programs that enhance quality of life and empower future generations. Our contributions include partnerships with CASA, Safe Passage, youth sports, local chambers of commerce, and many other organizations.
WHAT WE ARE LOOKING FOR:
We are seeking a highly organized and detail-oriented Project Coordinator who can effectively support project planning, execution, and delivery. The ideal candidate is a proactive communicator who thrives in a fast-paced environment and can manage multiple priorities while maintaining a high level of accuracy and professionalism.
Summary/Objective
The Project Coordinator provides administrative and project support for construction operations, ensuring projects are organized, compliant, and completed efficiently from initiation through closeout. This role serves as a primary point of contact for office communications, supports project documentation and billing processes, coordinates closeout requirements, and assists with marketing and proposal efforts.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General Responsibilities:
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Uphold the company’s core values and demonstrate integrity, honesty, and ethical behavior in all interactions and decisions.
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Maintain regular and predictable attendance.
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Arrive at work and meetings on time and prepared.
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Notify appropriate personnel in a timely manner regarding absences or delays.
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Contribute to a positive, respectful, and inclusive workplace culture.
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Collaborate effectively with coworkers, clients, and leadership, fostering open communication and mutual respect.
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Support company initiatives and participate in team building or culture-enhancing activities when appropriate.
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Demonstrate willingness to learn, grow, and adapt to changing business needs, tools, and processes.
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Actively seek opportunities to improve work quality, efficiency, or team processes.
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Follow all safety protocols, policies, and procedures as set by the company and regulatory agencies.
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Take ownership of assigned responsibilities and follow through to completion with minimal supervision.
Project Coordinator:
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Answer and direct incoming phone calls and greet clients, vendors, subcontractors, and visitors.
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Support Project Managers and Operations staff with daily administrative and project coordination tasks.
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Coordinate project closeout activities, including compilation and delivery of Operations & Maintenance (O&M) manuals, warranties, and closeout packages.
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Prepare and submit WH-5 forms and other project-related compliance documents.
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Coordinate and assist with subcontractor billing processes in Procore.
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Follow up with subcontractors and vendors on outstanding Procore compliance items, including insurance, lien waivers, and required contract documentation, to ensure timely completion and compliance following contract execution.
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Maintain accurate project records and ensure documentation is current and properly archived.
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Upload plans, Specs, and project documents to Procore.
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Support business development and marketing initiatives by creating and editing Statements of Qualifications (SOQs), proposals, presentations, and marketing materials using Canva and other software tools.
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Assist with data entry, report generation, and administrative support for ongoing projects.
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Assist with bid day activities by coordinating subcontractor communications, tracking quotes, printing and organizing plans and specifications, and supporting the timely submission of bids and proposals.
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Print, distribute, and maintain construction plans.
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Ensure confidentiality and professionalism in all interactions and communications.
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This role will be located in the corporate office. On occasion, construction job-site visits will be required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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Must be able to remain in a stationary position for extended periods, such as sitting at a desk.
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Operate a computer and other office productivity machinery such as a calculator, copy machine, and printer.
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Occasionally lift and carry parcels, packages, and other items up to 25 pounds.
Position Type and Expected Hours of Work
This is full-time. Employee is expected to work 40 hours per work week. Events may occur during evenings and weekends.
Travel
Travel may be required occasionally between the corporate office and construction jobsites.
Required Education and Experience
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Familiarity with lien laws, insurance requirements, and compliance tracking
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Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Procore, Docusign, or other construction/document management software
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High school diploma or equivalent required; associate degree or related coursework preferred.
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Previous experience in construction administration, project coordination, office administration, or a related field preferred.
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Familiarity with construction project documentation, billing processes, and project closeout procedures.
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Experience with Canva, proposal development, or marketing support is a plus.
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Strong organizational, communication, and multitasking skills.
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Ability to manage multiple priorities and deadlines in a fast-paced environment.
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Detail-oriented with excellent problem-solving abilities.
AAP/EEO Statement
The company is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.
Other Duties
This job description is intended to outline the general nature and key responsibilities of this role. It is not an exhaustive list of all duties, responsibilities, or qualifications required. Responsibilities may change or be assigned at any time with or without notice.
Ginno Construction participates in E-Verify. To learn more, visit https://www.e-verify.gov/about-e-verify/what-is-e-verify
