JOB
Under the direction of the Budget Manager, coordinates and administers the City’s grant programactivities across the organization. Primary responsibilities include researching and identifying grantfunding opportunities, preparing and submitting grant applications, administering awarded grants, andcoordinating with the Finance Department on grant reporting, compliance requirements, financialadministration, and grant closeout activities.Works collaboratively with City departments to identify funding opportunities and gather informationnecessary to support grant applications and grant administration requirements. Coordinates with theCity Manager’s Office regarding strategic funding priorities, budget needs, and projects or initiativesthat may qualify for grant funding. Works closely with the Finance Department on reimbursementrequests, audits, reporting requirements, compliance activities, and other grant-related financialmatters. Maintains communication and coordination with federal, state, regional, and local fundingagencies regarding grant requirements, reimbursements, reporting, and compliance matters.
EXAMPLE OF DUTIES
(Essential functions, as defined under the Americans with Disabilities Act, may include thefollowing tasks, knowledge, skills and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of allfunctions and tasks performed by positions in this class.)Administers the City’s Community Development Block Grant (CDBG) program including project coordination, compliance activities, required reporting, committee coordination, and collaboration with departments regarding eligible projects and funding priorities. Coordinates and administers grant programs and grant-related activities across City departments and divisions.Researches and identifies local, state, federal, and private grant opportunities that support City priorities, operational needs, and capital initiatives.Works collaboratively with executive leadership, the budget team and City departments to identify, prioritize, and pursue grant funding opportunities.Coordinates with departments to gather, compile, and prepare information necessary for grant applications, reporting, and compliance requirements.Prepares, submits, and administers grant applications and supporting documentation for a variety of funding programs and agencies.Manages awarded grants including reimbursements, reporting requirements, budget tracking, compliance monitoring, amendments, and closeout activities.Coordinates with the Finance Department regarding grant-related financial reporting, reimbursements, audits, compliance requirements, and fiscal administration.Monitors grant agreements and activities to ensure compliance with applicable laws, regulations, grant requirements, and City policies.Maintains communication and working relationships with federal, state, regional, and local funding agencies, consultants, and external partners.Researches and maintains knowledge of grant opportunities, funding trends, regulatory changes, and best practices in grant administration.Prepares reports, presentations, and updates for departments, executive leadership, and City Council as needed.Researches, compiles, and analyzes financial, operational, demographic, and statistical information from City systems, outside agencies, and publicly available sources.Uses Microsoft Office, Google Workspace, financial systems, grant portals, and other software utilized by the City.Assists with the City’s annual budget process and related assignments as needed.Performs other job-related duties as assigned.Typical Physical/Mental Demands/Working ConditionsWork is generally performed in an office environment with frequent use of computers and standard office equipment. Requires the ability to communicate effectively, manage multiple projects simultaneously, and meet deadlines. May involve occasional evening meetings, early morning meetings, or limited travel for training, conferences, or grant-related activities.
SUPPLEMENTAL INFORMATION
Knowledge of: Federal, state, and local grant programs, procedures, and compliance requirements Government budgeting, financial administration, and public procurement practices Research methods, data analysis, and record keeping principles Applicable federal, state, and local laws, regulations, and reporting requirements Microsoft Office, Google Workspace, spreadsheets, databases, and grant management systems Effective customer service, communication, and public relations practices Skills in: Grant research, writing, administration, and compliance tracking Managing multiple projects, deadlines, and priorities simultaneously Researching, compiling, and analyzing financial and operational information Preparing clear and accurate reports, documentation, and correspondence Communicating effectively verbally and in writing Building collaborative working relationships with departments, agencies, and stakeholders Ability to: Interpret and apply grant requirements, regulations, and policies Work independently with limited supervision while coordinating with multiple stakeholders Maintain accurate records and organized documentation Exercise sound judgment, professionalism, and diplomacy in challenging situations Use standard office equipment and software applications necessary to perform assigned duties
