Sr. Administrative Assistant, Center for Collaborative Innovation

York College of Pennsylvania -
York, PA

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Job Details

Full-time

Benefits

Disability insurance
Dental insurance
Flexible spending account
Vision insurance
Employee discount
Life insurance

Qualifications

Project management experience in education
Management
High school diploma or GED
Data management
Managing event budgets
Financial data management
Managing projects
Productivity software
Program budgeting
File organization
Office experience
Office record organization

Full Job Description

Position Summary

DESCRIPTION:
This position provides essential support to ensure the center’s programming and the Graham Fellows program operate at the highest level. It serves as a central point of contact, coordinates scheduling, travel and event logistics while managing financial administration and collaborating with students, faculty and staff across the college.

OUTCOMES:
This position ensures the GCCI operates seamlessly by managing the administrative, financial, and programmatic details.

Essential Functions

Provide logistical and administrative support to the GCCI and Graham Fellows program, including contracts, payments, travel logistics, data/record keeping, scheduling, budget management, inventory monitoring, and maintaining digital filing system 35%
Supporting the preparation of internal and external reports, presentations, submissions, and proposals. 10%
Providing administrative support to the GCCI grant program, including managing the application process, communications, timelines, and budget. 15%
Leading the planning and implementation of GCCI events, including student works supervision, hiring vendors, communication/outreach, material preparation, registrations, and on-site event management 15%
Establishing and maintaining systems for collecting and organizing data, including registrations, attendance, surveys and engagement 5%
Overseeing the hiring, on-boarding, schedules, and reporting of GCCI student workers 10%
Actively contributing to the GCCI and Graham Fellows outreach and communication efforts 5%
Other projects as assigned 5%

Experience and Education Required

High school diploma or equivalent required; Bachelor’s degree preferred

Minimum 2 to 5 years secretarial/office support/project management experience, preferably in an academic environment

Required Skills and Qualifications

Excellent verbal and written communication skills
Ability to relate to others; excellent interpersonal skills
Experience with budget management, record keeping, and digital file management
Proficiency in standard office software, MS Office, and digital tools for scheduling, reporting, and file management
Demonstrated experience planning and executing events
Ability to work independently, anticipate needs, and problem-solve with minimal oversight
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
Willingness to work some night and weekend hours as needed

Additional Information

York College of Pennsylvania is an Equal Opportunity Employer and Non-Discriminatory. For a copy of York College's Annual Security Report, you may contact the Office of Campus Safety or visit the website: Annual Security Report.

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Position Summary

Essential Functions

Experience and Education Required

Required Skills and Qualifications

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