Job Summary
We are not just hiring an administrator.
We are building a workforce training institution that serves veterans, career changers, and second chance learners seeking access to skilled trades without lifelong college debt. Our students are often funding their own education through workforce programs, tax refunds, or personal sacrifice, because they believe learning a trade can change their familys future. We are currently in a rebuilding and growth phase following federal oversight and are seeking a mission-driven administrative coordinator to help support student documentation, institutional organization, and day to day operations. This role is essential to maintaining a professional learning environment and ensuring that student records, attendance, and commnication are handled with structure and accuracy.
If you are passionate about helping people succeed behind the scenes and enjoy creating organized systems that support real outcomes, we would love to hear from you. This is not just a office role this is an opportunity to help build systems that support student success and institutional growth.
Duties
- Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professional phone etiquette
- Coordinate scheduling and calendar management for executives and team members to optimize productivity
- Oversee vendor management, including negotiating contracts, processing invoices, and maintaining supplier relationships
- Supervise administrative staff, providing training and development opportunities to enhance team performance
- Handle bookkeeping tasks such as invoicing, expense tracking, and basic payroll processing using QuickBooks or similar accounting software
- Organize company events, meetings, and training sessions to promote team engagement and professional growth
- Maintain accurate filing systems, medical office records (if applicable), and ensure compliance with organizational policies
Requirements
- Proven experience in office management or administrative roles with strong clerical skills
- Demonstrated supervising experience with the ability to lead and motivate a team effectively
- Proficiency in QuickBooks or comparable bookkeeping software for financial management tasks
- Excellent organizational skills with the ability to manage schedules, prioritize tasks, and handle multiple projects simultaneously
- Strong communication skills—both verbal and written—to interact professionally with staff, vendors, and clients
- Experience in event planning, vendor negotiations, and human resources functions such as payroll and training
- Knowledge of medical office management (preferred if applicable) or general office experience in a fast-paced environment
- Familiarity with budgeting, filing systems, front desk operations, and multi-line phone systems
- Ability to adapt quickly to changing priorities while maintaining attention to detail
Join us in creating an energetic workplace where your organizational talents will shine! We are committed to supporting your professional development while fostering a vibrant team environment. This paid position offers an engaging opportunity to make a meaningful impact within our organization.
Work Location: In person
Pay: $18.00 - $20.00 per hour
Work Location: In person
