Accounts Payable Clerk – Shared Services Division – Accounting Department
Place Services Inc. has an immediate need for an Accounts Payable Clerk in our Shared Services Division, based out of our Woodstock, GA headquarters.
The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor and subcontractor invoices across PSI and its related entities. This role is the first line of defense on company spend — every invoice entered, coded and matched correctly protects job cost accuracy, keeps our subcontractors compliant, and supports the weekly check run. Reporting to the Assistant Controller of Purchasing and Payables.
Who We Are:
Place Services Inc. is a leading commercial construction company headquartered in Canton, Georgia. Since 2006 we have grown largely due to how we view and treat our customers. We also provide our employees with a culture that allows for growth and the opportunity to learn more about construction in the local and nationwide markets.
We offer our employees a competitive base salary with bonus potential, as well as medical, dental, vision, life and accident insurance. Place Services Inc. contributes to your 401K upon your eligibility to participate in the program and offers a generous PTO program along with paid holidays.
Growing from a team of 4 at inception to over 800 strong today, we assist our clients by providing them with construction excellence in service and product in every front available and needed. Our depth of client expertise ranges from the grocery industry to big box retail as well as both state and Federal government projects in military and healthcare.
What You'll Do:
- Clear the AP invoice inbox and Incoming Documents queue daily, ensuring no invoice sits unaddressed.
- Enter, code and route vendor and subcontractor invoices in Acumatica, matching invoices to purchase orders and receipts.
- Review and resolve invoices in rejected, on-hold and balanced status daily, documenting notes on any invoice with an issue.
- Process purchase order requests and tie POs to the corresponding bills.
- Review vendor statements MONTHLY as received and request any missing invoices.
- Support subcontractor compliance — lien waivers, insurance certificates and required documentation prior to payment.
- Support the weekly check run — assemble subcontractor and vendor payment requests and confirm payment on all invoices listed.
- Follow up with approvers on delayed approvals; send recurring reminders for bill approval and credit card coding.
- Correspond with vendors on invoice discrepancies, short pays and debit adjustments.
- Assist with check runs and processing.
- Assist with vendor set-up and credit applications.
- Ensure all invoices are entered and approved by month-end deadlines, and support the AP portion of the close.
- Maintain organized, audit-ready AP records and support documentation requests.
- Perform ad hoc requests as assigned.
Who You Are:
- Excellent attention to details — able to catch small errors and consistently produce work with nearly 100% accuracy; focus on quality.
- Team Player — we over me mentality; considers how actions will impact the whole group.
- Effective Communicator — strong in both verbal and written modes; professional with vendors and internal partners alike.
- Flexible — understands shifting business priorities and pivots easily to change.
- Continuous Improvement — displays a personal desire to learn and grow; contributes new ideas to the company for improvement.
What You Bring:
- High school diploma or equivalent required; coursework or degree in Accounting or a related field is a strong plus.
- 3-5 years of accounts payable or general accounting experience; construction or trade contractor experience strongly preferred.
- Working knowledge of the AP cycle — three-way match, coding to job and cost code, and payment terms.
- Experience with a large ERP; Acumatica experience is a significant plus. Exposure to Procore, Divvy, or GCPay is a plus.
- Proficient in Microsoft Office, particularly Excel and Outlook.
- Highest standards of accuracy and precision; strong data entry skills and attention to detail required.
- Exceptional organizational skills, including compiling, sorting and amending documents.
- Strong sense of discretion with confidential vendor, subcontractor and financial information.
- Ability to self-direct, manage a daily queue, and meet non-negotiable weekly and month-end deadlines.
As an EEO employer, Place Services, Inc. is committed to providing all applicants and employees with equal access to employment opportunities, regardless of sex, race, age, color, national origin, disability, pregnancy, religion, marital status, veteran status, or any other characteristic protected by federal, state, or local law.
